Advisement Specialist - WP Online Graduate Nursing

Thank you for your interest in working at William Paterson University.

William Paterson University is a purpose-driven, proudly diverse community—designated as both a public Hispanic-Serving Institution and Minority-Serving Institution—committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes’ Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award. 

Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings—preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond. 

Position Summary:

Reporting to the Department Chair, School of Nursing, the Advisement Specialist, Undergraduate WP Online Nursing provides academic advising support of online RN-BSN students from recruitment to graduation in conjunction with the Office of Admissions, Registrar, Financial Aid and other campus offices.

Major Duties and Responsibilities:

• Reviews MSN and Post Master’s Certification student transcripts for acceptance into graduate programs. 
• Implements an effective system of academic recruitment, advisement, matriculation, and retention of WP Online students in coordination with Admissions Office, Registrar’s Office and the School of Nursing chairperson and faculty including but not limited to Online RN-MSN Program, Online MSN Programs, Adult-Gerontology Nurse Practitioner Concentration, Family Nurse Practitioner Concentration, Nurse Education Concentration, Nursing Administration Concentration, Adult Gerontology Nurse Practitioner Certificate, Family Nurse Practitioner Certificate, Nurse Education Certificate, Nursing Administration Certificate.
• Establishes and maintains degree maps based on the rotation of courses for each program and provides this information to student.
• Advises incoming and current WP Online (Graduate) students on course selection and registration, including appropriate degree plans, overrides and transfer of credits as needed.
• Advises on-campus on ground graduate students who request interest in transferring  to the WP Online MSN Program.
• Advises Online Graduate Post Master Certificate students on course selection.
• Advises Online MSN students when planning to change in concentration.
• Advises Online RN-MSN students on courses and successful matriculation into an Online MSN program.
• Documents student information in Degree Works and other technologies used to monitor student progress.
• Establishes and maintains relationships with offices across the University to address student issues.
• Reviews academic standing for all students and works with the School of Nursing Academic Standards Committee regarding academic probation and/or dismissals for WP Online Graduate students.
• Conducts graduation audits and forwards information to the Registrar.
• Participates in recruitment and orientation events.
• Ensures consistent communication to students on policies, procedures, and degree requirements by monitoring internal and external website postings as well as communications going to students from the school and other university offices.
• Performs other duties as may be required to support online nursing students.

Education and Experience

• Bachelor’s degree in relevant field with prior work experience in academic advisement, student affairs, student services, counseling, mentoring and/or a related area. A master’s is preferred.
• Requires excellent communication and organizational skills and proficient computer skills using Microsoft Suite Office Applications. 

Competencies/Skills Required

• Capable of effective communication in both oral and written format with diverse groups that may have competing interests, values, needs, and wants.
• Demonstrated ability to advocate for others.
• Dedicated to excellence in job performance and achieving positive outcomes.

This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications requi