Advisement Center Office Manager and Administrative Assistant

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Advisement Center Office Manager and Administrative Assistant

The Advisement Center Office Manager and Administrative Assistant helps to hape students’ academic and professional journeys by facilitating internship course enrollment, supporting office operations, and contributing to help build Christlike leaders. This position is key to ensuring smooth operations across a variety of office functions – from course coordination and HR functions to financial tracking and office events.

United by our common primary identity as children of God, BYU values equal opportunity. We also value and embrace the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts of each member of the BYU community and the richness and strength they bring in helping create and support an environment of covenant belonging centered in Jesus Christ. Candidates with experience in and commitment to mentoring students from a variety of backgrounds are encouraged to apply.

What you’ll do in this position:

• Facilitate MSB 199R and MSB 496R courses by guiding students through the application and registration process to earn academic credit for internships.
• Hire and supervise course teaching assistants as well as manage grading and course records for MSB 199R and MSB 496R courses.
• Serve as the department’s Finance Operations Specialist while assisting with financial processes including travel reimbursements and purchasing as well as tracking and forecasting budget needs.
• Serve as department’s HR Operations Specialist, assist with onboarding, and training student peer advisors while maintaining confidentiality and HR compliance.
• Coordinate access requests, time-off scheduling, and offboarding tasks.
• Schedule student employee shifts, resolve scheduling issues, help plan office events, orientations and tours.
• Support a positive, welcoming environment for student employees and visitors.
• Assist manager and full-time staff with administrative projects that support the mission and goals of BYU Marriott and the Undergraduate Advisement Center.
• Organize, prepare materials, order food, and reserve rooms for staff bonding events and assist with external student-facing events.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU
• Bachelor’s degree and 1 year of work experience, or an equivalent combination of education and experience
• Strong organizational skills
• Attention to detail
• Strong verbal and written communication skills
• Skilled with Microsoft Office Outlook, Word, Excel, PowerPoint
• Excellent customer service skills

Preferred

• Bachelor’s degree and 2+ years of experience in business, academic, or administrative position

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BY