Administrative Assistant - Santa Fe, NM

 

• Assist sales associates with various inquiries; act as a liaison between sales associates and staff/company
• Enter and maintain all pending and closed escrow/sales reports in the company’s database – plus checking all main office files for correct paperwork and signatures when placed under contract 
• Provide support to Brokerage Manager including providing reports, files and escrows
• Process commission checks through real estate commission tracking system
• Maintain sales associate licensing and process required paperwork
• Helps with A/R entry for monthly fees
• Process all other payables (T&E, vendor billing, non-marketing billing)
• Maintain all office records and files (transaction files, sales associate files, etc.)
• Guide, assist and act as a point-of-contact for office staff
• Manage and maintain office equipment, supplies and forms; coordinate installation and repairs
• Process new hires and new sales associates and conduct orientations, including overview of office operations and coordination of workspace setup
• Other duties as assigned by management to assist in the operation of the office/department
• Enter all new listings & status changes for the Main Office into MLS system, Trident and Atlas
• Back up staff positions when time off is taken
• Prepare statistics for office meetings and/or listing presentations

 

Job Requirements:

• Bachelor’s Degree in business, office administration or equivalent years of experience. 

• Three or more years’ experience in a customer centric business environment with administrative responsibility for office operations.

• Real Estate background preferred

• Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial.

• Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, company web pages, MLS

• Creative problem-solving skills.

• Strong customer service skills with excellent communication skills, both verbal and written.

• Ability to interact successfully with both internal and external customers at all levels.

• Ability to multitask, prioritize and be flexible with changing business needs in a team environment.

 

 

Sotheby's International Realty® is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty® , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures.  Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and t