Job Description Summary

Department - Health

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5754 - Administrative Specialist I

Salary Grade: 6

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Pay Range:

Hiring Range: $20.83 - $24.47 Per Hour 

Pay Range: $20.83 - $28.11 Per Hour 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

THIS IS A GRANT-FUNDED POSITION ENDING AUGUST 2028.

The first review of applications will be on 09/19/2025.

The Pima County Health Department is seeking a proactive Administrative Specialist I to support the Community Mental Health and Addiction (CMHA) Division. Under the direct supervision of the CMHA Public Health Program Manager, this role involves managing office supplies, coordinating schedules, and providing exceptional support to team members.

The Administrative Specialist I plays a key role in keeping daily operations running smoothly, ensuring efficiency, and enhancing the overall effectiveness of the CMHA division in delivering essential public health services to the community. If you’re organized, adaptable, and thrive in a collaborative environment, this is an excellent opportunity to contribute meaningfully to a dynamic team.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;

• Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;

• Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;

• Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;

• Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;

• Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;

• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;

• Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;

• Compiles and summarizes statistical and operational data, and prepares periodic and special reports;

• Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities;

• Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;

• Establishes and maintains specialized reference files and reference materials.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment.
 

(Relevant experience and/or education from an accredited college or university may be substituted.)
 

OR:
 

One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional adm