Senior Fiscal Manager

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description 

The Office of Children and Families (OCF) aligns the City’s policies, resources, and services for children and families. Our priorities are: 

• Safe children. 

• Strong families. 

• Supported schools and communities. 

OCF administers a number of City-supported programs, including Out-of-School Time,  WorkReady,  Community Schools,  PHLpreK, and Access Centers. The office also oversees the Department of Human Services (DHS), Philadelphia Parks & Recreation, and the Free Library of Philadelphia. 

Job Description

Position Summary 

The role of the Senior Fiscal Manager is to manage core fiscal functions within the Office of Children and Families related to procurement and supplier diversity of Minority/Women/Disadvantage Business Enterprise contracting participation.  The Senior Fiscal Manager is responsible for providing accurate, timely information to leadership identifying fiscal areas of improvement through monitoring and analysis, in addition to administrative management on the Request for Proposal solicitation process. The Fiscal Manager reports directly to the Director of Contracts Review and Analysis for the Office of Children and Families and will have two direct reports.  

Essential Functions 

Management of the Department’s centralized Request for Proposal solicitation process 

Duties include, but are not limited to: 

• Function as the point of contact for all departmental funding and resource development activities. 

• Prepare Request for Proposals (RFPs), Request for Qualifications (RFQs) as well as other solicitation documents in accordance with City/departmental requirements. 

• Develop policies and procedures to support Departmental solicitation efforts. 

• Conduct training workshops/orientation for DHS and/or external staff participating in the proposal review process. 

• Maintain all documentation relevant to Department’s solicitation efforts. 

• Manage pre-proposal/bidder’s conferences. 

• Liaison with external audiences (e.g. eContract Philly, PHLContracts, Law, CAO, Divisional Deputies, etc) in the execution of the RFP. 

• Identify appropriate funding and in-kind supports in furtherance of agency initiatives and programs. 

• Develop external partnership to support DHS initiatives as needed (e.g. DHS Logo, Commerce capacity building partnerships, etc.) 

OEO Compliance  

• Develop minority participation goals in consultation with the Office of Economic Opportunity (e.g. identifying opportunities for each solicitation. 

• Collect and analyze DHS provider agency’s demographic data and minority spend via the Department’s OEO database. 

• Develop strategies to increase minority contracting opportunities. 

• Prepare minority participation reports for City Council hearings ; review and approve quarterly participation reports. 

• Review and approve annual Supplier Diversity Plans submitted by DHS service providers.