Sr. Administrative Partner - Strategy & Corporate Development

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Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Job Title: Senior Administrative Partner

Position Summary

The Senior Administrative Partner provides administrative support to senior leadership within the Strategy & Corporate Development organization. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.

The role provides high-level administrative and analytical support in a fast-paced, highly confidential environment. Responsibilities include partnering across functions and stakeholders to coordinate activities, gather and synthesize information, prepare reports and materials, and support informed decision-making through proactive execution. Effective performance in this position requires sound judgment, initiative, discretion, and the ability to work effectively with stakeholders at all levels of the organization.

*This is a full-time role, Monday through Friday, with an expectation of 100% on-site presence. The individual must reside in the San Diego area and be able to commute to our offices.

Essential Functions

• Provides high-level administrative support to the senior leadership team, including SVP-level leadership, in support of functional, departmental, and site priorities
• Manages complex executive calendars and prioritizes meetings and events in alignment with strategic priorities
• Builds a strong, collaborative partnership with the leader and maintains a clear understanding of priorities and shifting demands
• Coordinates domestic and international travel, including logistics, itineraries, and accommodations
• Plans and supports meetings by coordinating agendas, materials, logistics, and follow-up actions
• Ensures leaders are prepared for key meetings and leadership forums by organizing complete, timely briefing materials and related content
• Tracks follow-up actions, decisions, and deadlines to support execution and continuity across leadership activities
• Prepares reports and presentations through effective information gathering, analysis, and synthesis
• Screens and manages communications, including phone calls and incoming requests
• Produces, formats, and edits documents, presentations, and business communications
• Prepares, submits, and reconciles expense reports in Concur
• Serves as an ambassador for Illumina by demonstrating professionalism and alignment with company values
• Engages with senior internal and external stakeholders with professionalism, diplomacy, and sound judgment
• Partners effectively across functions, teams, and regions to support business priorities
• Supports the operating rhythm of the business by coordinating recurring meetings, planning cycles, and leadership cadences
• Identifies opportunities to improve processes, systems, and administrative workflows
• Implements process improvements that increase efficiency and streamline operations
• Supports the execution of administrative projects and operational priorities
• Handles highly sensitive and confidential information with discretion and in accordance with company policies
• Coordinates and executes internal and external events, including meetings and conferences

Responsibilities and priorities may evolve based on business needs.

Minimum Qualifications

• Typically requires a minimum of 6+ years of related experience
• Demonstrated experience managing executive calendars, meetings, travel, and events
• Experience preparing presentations and supporting executive-level communications
• Strong professional presence and the ability to engage effectively with senior stakeholders
• Experience supporting leaders in a fast-paced, highly confidential executive environment
• Advanced proficiency in Outlook, Word, Excel, PowerPoint, and collaboration tools such as Teams

Key Competencies

• Exercises sound judgment and discretion in manag