Job Title

Sr. Director of Integrated Facilities Management

Job Description Summary

The Senior Director IFM will manage and direct activities for the delivery of hard services, critical operations and asset planning, maintenance and repair for a portfolio with accountability for the overall delivery of, including engineering services, site services, energy management, soft services, and environmental health & safety and sustainability. Responsibilities also include MSA compliance, adherence to business plan, budgetary control, capital planning and oversight of the daily management and operational activities associated with the portfolio.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Develop and execute IFM strategy to improve operational excellence
• Lead coordination, delivery and quality assurance of all C&W account services and adherence to the client’s real estate standards of performance and needs
• Assure integration, as applicable, across all service delivery work streams: facilities management, Engineering and project management
• Complete understanding of contract obligations by initiating audit & control systems to ensure statutory, policy and contractual commitments are satisfied
• Ensure customer focus within all areas of operational activities and maintenance of effective relationships with key client contacts
• Develop financial plans in alignment with Key Performance Indicators (KPI’s) and specific goals for cost control/reduction and ensure that these goals are met or exceeded
• Provide leadership and guidance, advice, coaching and direct support where required to deliver best practice selection, training, assessment, staff retention and recognition/reward
• Develop and maintain relationships with facility team leaders driving the operational and strategic goals
• Support effective business communications by providing advice and leadership while making a direct contribution during team meetings, client briefings and monthly reporting
• Ensure optimum staffing structures operate across the portfolio to balance coverage and performance needs with the delivery of service excellence
• Ensure portfolio is staffed by appropriately skilled personnel and teams, taking direct responsibility for the appointment of qualified personnel and an effective succession plan
• Lead and support the organization to develop a proactive approach to:

○ Drive continuous improvement philosophy and culture throughout the organization

○ Monitor sub-contractors performance and manage key contract relationships

○ Ensure SLA’s & KPI’s are achieved and aligned with contractual agreements

○ Identify and recommend remedial actions and process changes

○ Ensure all required policies and procedures are adopted and used on site

○ Ensure all works are competently completed

○ Comply with legislative, environmental, regulatory, health and safety requirements

○ Minimize commercial risk to the business

○ Ensure Site Managers & Premises Coordinators maintain accurate, timely, qualitative and reliable management reporting

• Develop and successfully implement an overall account plan designed to enhance the value of the client's portfolio to operate each property at peak efficiency without sacrificing quality, provide superior and responsive tenant and/or occupant services and ensure compliance with all applicable life safety and crisis management rules and regulations
• Manage the client's assets in the most profitable and/or cost-effective manner and consistent with the management contract and account plan for each property
• Develop and maintain technical proficiency, industry knowledge and communication skills to provide timely information on all property-specific issues as well as keeping the client informed of important developments and trends in the property and facility management industry
• Oversee and ensure the quality of all client reporting by standardizing systems and procedures that ensure compliance with reporting standards
• Promote and adhere to all established policies and procedures relative to standard assignment deliverables, business conduct and integrity while ensuring on-going quality management of all C&W’s products and services
• Ensure that all matters/issues pertaining to human resources, legal and risk management are coordinated and resolved at the appropriate C&W levels
• Oversee the budget preparation and development process, capital planning, cash flow management and production of monthly financial reports to ensure accuracy and completeness and confirm that all client reporting conforms to established reporting standards
• Recruit, manage and train the facilities management