Executive Secretary (Hourly): Board of Local & Regional Jails #W0013

Title: Executive Secretary (Hourly): Board of Local & Regional Jails #W0013

State Role Title: Admin and Office Spec III

Hiring Range: $17.50 - $24.63 Hourly

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: https://vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides administrative and program support to the Executive Director of the Board and members of Local and Regional Jails. Assists with the coordination of daily workflow ensuring office functions are carried out with attention to detail and a high level of responsiveness, confidentiality, and customer service. Facilitates necessary tasks and scheduling activities to ensure administrative flow. Manages files systems within the Unit and assists with procurement as needed. Responsible for coordinating travel arrangements, preparing travel reimbursements, and maintaining vehicle logs. This is an hourly position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The hourly employment period resets on May 1 of the following year. All hourly employees are limited to working no more than 29 hours per week on average over the 12-month period. This hourly position offers no state benefits.

Minimum Qualifications

High school diploma or equivalent; experience taking minutes and composing professional correspondence. Previous experience providing administrative support and handling confidential information.
Considerable knowledge of office practices and procedures, working knowledge of policies and procedures; ability to organize and prioritize important issues, and work independently. Skills in keyboarding and use of automated office equipment to accomplish office support requirements. Demonstrated ability to perform a range of support functions and to communicate effectively orally and in writing as well as interpretation of procedure. Demonstrated ability to handle multiple tasks and to maintain confidential information.

Additional Considerations

Administrative knowledge of what is required to support a Virginia state board including as it pertains to minutes, agenda, and parliamentary requirements.
Administrative experience in a governmental or law office setting. Post-secondary courses in office administration or equivalent training in a related field. Extensive administrative experience supporting senior level management.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation that meet the requirements of State Code 15.2-1705. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or ré