Administrative Support

If you are looking for a rewarding career with a highly successful company that puts people first, Halvik Corp is the place for you! We are committed to delivering smarter IT-driven solutions bolstered by quality and innovation to help the US Federal Government succeed. Join our growing team and make a difference!
Responsibilities:Ø  Submit, monitor and reconcile purchase requests for the IT Department in the SEWP Purchase Request tool. o   Communicate with vendors to complete credit card orders, determine delivery and/or invoice statuso   Generate Purchase Orders as neededØ  Establish and maintain files, records and data used to prepare technical reports and presentations.Ø  Serve as the onsite property coordinator supporting the property manager for all government equipment assigned to the SEWP PMO.o   Ensure property passes have been provided and signed by users for all government equipment removed from the site.o   Ensure tagging requests are submitted for all applicable property. o   Submit request for tagging and pickup for excess equipment.Ø  Attend various IT meetings and take meeting minutes, identify team action items, and send to the team for follow-up.Ø  Schedules use of conference rooms and coordinates logistics for onsite visitors to the department.Ø  Preparing travel arrangements for IT department personnel; airline, hotels and conference or meeting details. Enter information in the Purchase Request tool for items that have cost.Ø  Maintain and update electronic files, records, and data. Ø  Manage documentation in the file repository: work instructions, documented processes, etc.Ø  Provide general business support as required under immediate supervisor.Ø  Assist in the preparation of technical text, performing technical editing and document compilations, and distributing documents.Ø  Reports directly to the IT Manager.Ø  Assist PMO as needed.  Requirements:Ø  Proficient with Microsoft 365 (Word, PowerPoint, Excel, Outlook, and SharePoint) and Adobe.Ø  Excellent writing skills, detail-oriented, and highly organized.Ø  Strong interpersonal and communication skills.Ø  Ability to manage time, meet strict deadlines, and pay close attention to detail.Ø  Ability to work independently, as well as with a team in a fast-paced environment.Ø  Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Education and Experience:Ø  High School Diploma with 5-8 years of relevant work experience. Halvik offers a competitive full benefits package including:Company-supported medical, dental, vision, life, STD, and LTD insuranceBenefits include 11 federal holidays and PTO.401(k) with company matchingFlexible Spending Accounts for commuter, medical, and dependent care expensesTuition AssistanceCharitable Contribution matching
To comply with the guidance provided by the Safer Federal Workforce Task Force (Task Force) for Federal Contractors and Subcontractors, Halvik is requiring COVID-19 vaccinations for all their employees except where an employee is legally entitled to an accommodation. 
Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.