Walk In Clinic-Receptionist-FT

Policy Name MMC Now Walk In Clinic Medical Receptionist
Department MMC Now
Effective Date
Last Revision 12/04/2023
Policy Owner Clinic Manager


Policy Description and Purpose: Managing patient care involves a team of clinical and nonclinical staff interacting with patients and working to achieve patient-centered care. Job descriptions and responsibilities of the care team emphasize a team-based approach to patient care and promote training of team members to meet the highest level of function allowed by state law.
Procedure: The job description and responsibilities are defined for Medical Receptionist in the MMC Now Walk In Clinic at Murfreesboro Medical Clinic below:
Job Title MMC Now Walk In Clinic Medical Receptionist
Job Description
To provide clerical support to the MMC Now, adhere to all policies and procedures of MMC, and meet the needs of patients in a teamwork approach.

Working Conditions
Work is performed in an office setting and involves frequent telephone contact, as well as face-to-face communication with patients. Hours are extended business hours, weekend hours and holidays. There is possible exposure to communicable diseases, toxic substances, bodily fluids, and other conditions common to medical practice. Varied activities including walking, bending, reaching, lifting (up to 30 pounds), stooping, assisting patients, and sitting for extended periods of time may occur. Also, occasional stress from multiple responsibilities.

Job Responsibilities
• Represent MMC in a courteous and professional manner.
• Greet guests and incoming calls in a polite, prompt, and helpful manner.
• Take accurate messages which include all required information.
• Process voicemails
• Be at your workstation on time and prepared to start the day.
• Be flexible when asked to stay past your scheduled work time (as needed) to accommodate the needs of patients.
• Collect co-payments, deductibles, co-insurance, or other patient responsible balances.
• Email communication is utilized in this department for important messages and updates. Staff members are expected to read emails frequently.
• Correctly process payments and receipts
• Prepare daily deposit and maintain cash bag.
• Schedule, coordinate and reschedule patient appointments as instructed by providers.
• Screen calls and direct to appropriate staff members.
• Utilize Phreesia pad with every patient unless they checked in online prior to appointment.
• Obtain accurate demographic and insurance information from patients to ensure accurate billing and maximum reimbursement.
• Obtain and process insurance referrals timely.
• Provide prompt, efficient, and accurate patient service.
• Meet or exceed patient, doctor, and staff expectations through a cooperative, teamwork approach.
• Coordinate referrals as needed.
• Schedule additional testing as needed.
• Provide excuse notes or complete forms that patients need with guidance of the APP.
• Scan documents into the patient chart
• Keep your work area and the clinic clean.
• Be knowledgeable of and adhere to all HIPAA and OSHA guidelines.
• Be knowledgeable of and adhere to all MMC policies and procedures.
• With instructions, perform other duties as required or assigned.

Required Skills
• Excellent customer service skills
• Strong skills in communicating effectively with co-workers, providers, and patients.
• Ability to conduct daily functions in an appropriate, professional, and compassionate manner.
• Ability to manage/prioritize multiple tasks in an efficient and timely manner.
• Teamwork attitude
• Flexibility to respond to changing demands.
• Ability to react calmly and competently in stressful situations.
• Effectively utilize computer systems and programs that are necessary to complete daily tasks.

Education/Experience Requirements
• High School diploma or GED
• Certified Medical Assistant
• Certified Nursing Assistant
• Experience preferred but not required.

MMC Vision, Mission, and Values
Our vision is to be a leading contributor to community health through participation in programs that promote wellness, facilitate diagnosis, and enhance treatment of disease.