Visitor Control Administrative Assistant II

This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may be different than described.

Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and
holidays.
• Work independently and within a team on special non-recurring and ongoing projects exercising diplomacy and tact.
• Perform clerical work to include scheduling appointments, tracking visit statuses, controlling and
accounting for all visitors on site and typing routine correspondence.
• Answer telephone and give information to callers, take messages, or transfer calls to appropriate
individuals.
• Make copies of correspondence and other printed material.
• Use standard office equipment such as computers, phones, photocopiers, fax machines, and filing
cabinets.
• Maintain appropriate levels and monitor office supplies, equipment and other materials.
• Conduct research, collect and distribute information/documents.
• May handle Company proprietary data.
• Full understanding of foreign visitor policies.
• Full understanding of all Visitor Control policies and procedures.
• Knowledge of different policies for all company facilities/locations.
• Understand insurance procedures for new vendors.
• Have an understanding of confidential and privileged information when sending emails.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

REQUIREMENTS

Education/Experience: High school diploma or GED equivalent plus two to three years’ experience of
providing administrative support at a high level required. Requires strong working knowledge of standard office administrative practices and procedures. An equivalent combination of education and experience may be considered.

Skills: Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook required. Ability to read and interpret documents such as safety rules, Company policies/procedures and governmental regulations. Effective written and verbal communication skills required. Ability to apply common sense understanding to carry out written and verbal instructions. Ability to multi-task and work in a fast-paced environment and have attention to detail.

Behavioral Attributes: Integrity, flexibility/ adaptability, initiative, interpersonal skills, attention to detail and multi-tasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger,