UNIV-Administrative Manager I-DLAR

Job Description Summary

Manage budget and business aspects for the Department of Comparative Medicine and Division of Laboratory Animal Resources.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001152 DLAR Division Of Laboratory Animal Resources

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56,210.00 - 80,105.00 - 104,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

1.1 Weight 25%

• Prepare and oversee the yearly budget and other required financial documents and reports for DLAR.
• Monitor expenditures and analyze expenses monthly to determine trends for budgetary planning purposes.
• Prepare cost analysis to determine pricing for cost recovery operation according to federal government NIH/CAS standards.
• Manages all DLAR CORE budgets and ensures timely completion of CORE financial reviews. - (Essential)

1.2 Weight 25%

• Collaborate with Program Manager to coordinate all procurement activities, including the purchase of large equipment requiring installation in any of our facilities, general operating supplies, animals, and bio-hazardous materials.
• Supervise all operations involving accounts receivable and payable for both MUSC and outside vendors. - (Essential)

1.3 Weight 15%

• Maintain database for department personnel including faculty, to include salary, fringe benefit, and % effort on funded projects.
• Grant administrator for faculty and effort reporting coordinator for faculty. - (Essential)

1.4 Weight 10%

• Supervise department HR and animal procurement personnel.
• Oversee time and attendance reporting for all department personnel.
• Understand the animal ordering system and be knowledgeable about program deficiencies and limitations. - (Essential)

1.5 Weight 10%

• Collaborate with other MUSC research/administrative units in developing, implementing, and maintaining information systems (KSI, Infinity) related to services invoicing and billing. - (Essential)

1.6 Weight 5%

• Assist MUSC faculty with the formation and preparation of protocols/grants involving animal usage. - (Essential)

1.7 Weight 5%

• Serve as the department’s credit card coordinator with audit requirements for all department users. Serve as the department’s compliance coordinator. - (Essential)

1.8 Weight 5%

• Perform other duties as required. - (Essential)

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and four years of relevant experience in administrative services, public administration, or business management.

Physical Requirements:

Ability to perform job functions in a seated position. (Continuous) Ability to climb using step stool. (Infrequent) Ability to work in temperature extremes (32° F to 100 ° F) when required due to assignments in cold rooms and/or foreign countries. (Infrequent) Ability to work in confined/cramped spaces. (Continuous) Ability to maintain good olfactory sensory function. (Continuous) Ability to lift and carry 4-liter waste material bottles a distance of 30 feet, unassisted. (Frequent) Ability to lift and carry 25 lbs. to 30 lbs. jugs of liquid a distance of 100 feet, unassisted. (Infrequent) Ability to file boxes from floor level to counter tops, unassisted. (Frequent) Ability to lift materials up to 20 lbs., unassisted. (Infrequent) Ability to lift 25 lbs. boxes from floor level to a maximum height of 72". (Infrequent) Ability to lift 40 lbs. centrifuge rotors, from floor level to a height of 40 inches, then down 20 inches into centrifuge drum. (Infrequent) Ability to push/pull file boxes from one location to another at floor level, unassisted. (Frequent) Ability to maneuver heavy equipment on bench tops (Frequent) Ability to reach, stretch, bend, while moving items/materials from both sitting and standing positions. (Frequent) Ability to conduct a variety of hand pipefitting operations. (Continuous) Ability to maintain 20/40 vision in both eyes, corrected. (Continuous)
Ability to match or discriminate between colors. (Continuous) Ability to hear and recognize various alarms emitting from work area systems. (Continuous) Ability to work in a darkroom for processing film, etc. (Continuous) Ability to qualify for the use of cartridge respirators. (Continuous) Ability to wo k in dusty areas. (Infrequent) May require working with ani