Why this role exists

We acquire used powersports units directly from consumers through our Cash Offer program. Every acquisition is a payment, a payoff, an inventory receipt, and a cost event at once — and we are moving that process out of Sage and into Lightspeed so the entire transaction ties to the unit and the payment ties directly to the customer or lienholder.

When a payment is initiated from the ERP, the work is not finished. The disbursement has to be tied to what actually clears the bank, the clearing accounts have to be worked down, and the whole picture has to be proven at month end. This role owns that back end of the lifecycle — the daily cash entries, the clearing-account and bank reconciliations, and the close on these accounts.

What you will own

Daily cash and disbursement recording

• Tie each day's disbursements — checks cut, ACH and wires released — to the activity that posts to the bank account and record the daily cash entry.
• Move items out of the clearing account as they clear; track outstanding checks, in-transit ACH, and timing differences.
• Confirm every payment initiated in Lightspeed and the banking platform is accounted for, and flag anything that posted at a different amount than recorded.

Reconciliation and close

• Reconcile the vehicle purchase clearing account, payment clearing, and cash accounts monthly — proving that every payable created actually cleared the bank and every bank item maps to a recorded payment.
• Reconcile rebate and negative-equity receivables, including Authorize.Net collections, and clear them against the correct unit or program.
• Own month-end close on the accounts in your scope: supporting schedules, journal entries, and the reconciliation binder.
• Maintain a documentation trail from bank activity back to the originating transaction so any item can be reconstructed on request.

Exception research

• Research and resolve returned ACH, stale-dated or uncashed checks, duplicate payments, and misapplied funds.
• Track negative-equity receivables that have not yet cleared and surface lienholder payments that should remain on hold.
• Monitor aged or stuck items in the clearing accounts and drive them to resolution rather than letting them roll.

Process and systems

• Define and prove the reconciliation and close process for the new Lightspeed and JPMorgan cash flow as the purchase process migrates off Sage.
• Identify manual reconciliation steps that should be automated or systematized, and partner with Treasury to implement them.
• Write and maintain the desk procedures for the daily cash and reconciliation process so it survives turnover.

How this role grows

The first months are concentrated on the daily cash and reconciliation cycle because that is the immediate need and the fastest way to learn how units, cash, and the general ledger connect in this business. From there the scope broadens along whichever path fits the person:

• Technical accounting: owning a larger share of the close, inventory and cost accounting across the dealer network, reserve and rebate accounting, audit support.
• Treasury: cash positioning and forecasting, bank administration, floorplan and lender reporting, debt covenant support.
• Systems and process: reconciliation automation, close acceleration, and integration work across Salesforce, Lightspeed, and Sage.

Our Treasury function is small and builds most of its own tooling. Someone who wants to improve how the close and reconciliation run — not just run them — will find room here quickly.

Qualifications

What we are looking for

Required

• Bachelor's degree in accounting, Finance, or a related field, or equivalent experience.
• 2–4 years in accounting with hands-on reconciliation and month-end close ownership — bank reconciliations, clearing accounts, cash applications.
• Demonstrated comfort with high-volume, detai