Temporary Part-time Purchasing Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Temporary Part-time Purchasing Coordinator

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Under general direction, provide administrative support to the research finance team and faculty members. Process and approve purchase orders and journals utilizing BEN according to sponsor and University policy and procedures for the department of Emergency Medicine and Rehabilitations Medicine. Perform administrative duties related to office reception, phone, fax, mail, and other duties as assigned.

Job Description

Temporary Employee - Non-Exempt

Job Location - City, State

Philadelphia, Pennsylvania

Purchasing-Process purchase orders for Emergency Medicine and PM&R PI’s on grants, gifts or unrestricted funds, process purchase orders for UPHS Administration as needed. Collect all documentation on purchase order, check request, procard request, and all other charges and file for attachment to monthly reports. Ensure all documentation conforms to the university and sponsor requirements. Process journals utilizing BEN according to sponsor and university policies and procedures.

Procard – Process orders for PI’s on grants and unrestricted funds. Prepare monthly statement ensuring all required documentation is attached for all charges and give it to the PCard allocator for review and approval timely.

ULAR/Greenphire/Cell Center/ Imaging Core, etc.…  Approve review and approve order placed in various university online systems.

Property Management – prepare annual equipment inventory; tag equipmen