Temporary Administrative Associate - UT Libraries - (UTEMPS)

Job Posting Title:

Temporary Administrative Associate - UT Libraries - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Nov 01, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is November 17, 2024. Please note the work shift hours below.

Purpose

To provide office support in the Vice Provost's Suite of the UT Libraries.

Responsibilities

• Open and close the suite, order office supplies, welcome guests, maintain the supply room, make coffee, support various meetings,

• Answer main phone line, and assist with miscellaneous office support duties as they arise.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. A friendly and welcoming approach to working with others. Attention to detail. Reliable and responsible with daily schedule and responsibilities. Excellent phone etiquette is a must. Prior front desk/receptionist experience.

Preferred Qualifications

Experience working in an office environment Experience ordering and maintaining supplies.

Hourly Rate

$22.00

Working Conditions

• Business Casual.

• Standard Office Environment, Repetitive use of a keyboard.

Work Shift

• Hours per week - 20

• The work hours are from 8:00 a.m. to 5:00 p.m.

• Selected candidate must have the flexibility to work up to 40 hours a week; and flexible for as little as 20 hours/week.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal