Team assistant, Real estate services

Temporary position for 12 months

We are seeking a proactive and detail-oriented Team assistant, Real estate services to join our Real Estate Services team. If you excel at managing multiple priorities and building strong working relationships, this could be a position for you! This role supports the daily operations and administrative functions of our growing portfolio, helping ensure smooth coordination across tenants, landlords, vendors, and internal teams. More specifically, you will be required to: 

• Manage periodic maintenance scheduling, calls, emails, and correspondence for the team. Coordinate meetings, prepare minutes, and follow up on action items

• Oversee vendor management, including contracts, payment processing, and purchase orders. Support budgeting and financial reporting activities

• Coordinate tenant service requests, including furniture moves, conference room setups, and waste management. Communicate effectively with landlords, tenants, and technicians to ensure seamless service

• Handle compliance documentation such as air/water quality reports, and support decarbonization initiatives and BOMA certifications

• Assist in the planning and logistics for team events and emergency management activities like fire drills and training sessions

• Manage access card verification processes, respond to client inquiries through Corrigo (real estate ticketing tool), and provide administrative support for special projects, such as renovations and tenant experience enhancements.

What we offer* 

• Competitive salary and annual bonus 

• 4 weeks of flexible vacation starting in the first year  

• Defined benefit pension plan that provides predictable, stable income throughout retirement 

• Group insurance including telemedicine 

• Reimbursement of health and wellness expenses and telework equipment 

* Benefits apply based on eligibility criteria. 

What you bring to the table  

• College diploma in administration or in a related field  

• A minimum of one year of relevant experience  

• Please note that other combinations of qualifications and relevant experience may be considered  

• Experience in administrative support, preferably in real estate or a similar sector 

• Advanced proficiency in Microsoft Office Suite and knowledge of management softwares like Planon and Tririga 

• Advanced knowledge of budgeting, procurement processes, or financial reconciliation

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

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Trade Union

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2024-12-16