Supply Chain & Commercialization Manager

 

 

 

 

 

Bel, makers of iconic brands including Babybel, The Laughing Cow, Boursin, and GoGo Squeez is a growing global company that values your contributions, strives to create a sense of belonging for everyone and offers career growth and development opportunities, as well as competitive total compensation and meaningful well-being benefits from day one. For All, For Good, our company signature, reflects Bel’s commitment to sustainability and healthier and responsible food for all. The company has headquarters in Chicago (Bel Brands USA) and New York City (GoGo Squeez) and operates 5 manufacturing plants in Little Chute, WI; Leitchfield, KY; Brookings, SD; Traverse City, MI; and Nampa, ID.

Job Description Summary

This hybrid role is based in our GoGo SqueeZ corporate office in New York City and primarily supports 2-3 Executives with all administrative duties. In addition, this role will partner with the team on reception, emergency response management, and office management. The Executive Assistant role requires significant customer first orientation, excellent presentation, exceptional interpersonal skills, strong organization skills, keen attention to detail, ability to effectively manage multiple priorities and ability to maintain high levels of confidentiality.

 

Job Responsibilities & Tasks:

 

• Support senior leaders with administrative duties such as:
  • Proactively manage executives’ calendar
  • Coordinate and communicate travel arrangements to executive and guests
  • Prepare expense reports using Concur
  • Validate executive direct reports’ PTO requests
  • Organizing lunch, answering calls on behalf of executive
  • Anticipating the executives’ needs and determine necessary resources. Exercises independent judgment and employs advanced reasoning skills. A wide degree of creativity and latitude is expected. Entrusted with very confidential/sensitive information
  • Investigating and resolving problems on behalf of executive as needed
  • Planning and arranging meetings, conferences, and special functions for staff, international colleagues, and guests
  • Manage various projects or tasks on behalf of executives              
• Manage the office:
  • Coverage of reception/front desk during business hours.
  • Management of common space including re-stocking supplies and snacks to ensure best experience and presentation.
  • Administrative duties such as drafting/proofreading correspondence, maintaining office space/technology, ordering supplies, getting signatures, copying, scanning, mailing, shipping, and messengering, etc...
  • Participating in office management tasks such as maintaining office equipment, implementing new security access card system, proposing storage solutions, and continuously monitoring for opportunities to increase office efficiencies.
  • Managing USPS, FedEx, UPS mail (inbox and outbox)

• Support Employee Engagement Programs
  • Participate & support in HR employee engagement events
  • Coordinate office events Birthdays, baby showers, wedding showers, happy hours following our Spirit Squad and HR calendars

• Manage various projects or tasks on behalf of executives             
  • Prepare and create impactful, concise, and error free presentations
  • Lead projects as assigned
• All other duties as assigned

Values

• Model and champion core values of Dare, Care and Commit and Winning Behaviors of Do What is Right…Not What is Easy, Think Bold, Act Fast, Simplify and Focus, Inspire and Grow Self and Others, Act with People and Plant Front of Mind, Play to Win as a Team, and Make Customers Smile.
• Represent the HR Department, and company positively in all interactions.
• Contribute to a respectful and engaged workplace where employees feel valued, appreciated, and empowered.
• Actively seek to ensure Company is regarded as a great place to work.
• Follows all safety rules and procedures by working safely and ensuring safety of others.
• Follows all environmental protocols as applicable to the job.

Key Performance Indicator (KPI):

Food budget, Travel costs, Executives’ feedback

 

Position Requirements:

EDUCATION

• Bachelor's degree in Business Administration or related field (preferred)

 

EXPERIENCE

• 3+ years of administrative experience in a fast-paced environment
• Experience with reception required

 

SKILLS

• Mastery level proficiency is required with computer applications (Word, PowerPoint, Excel, and Outlook)
• Must have understanding of