Subcontracts Administrator II

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a highly talented Subcontracts Administrator II to support multiple West Region Business Lines. This is a remote/virtual position, with a preference to be based in the Western Region of the US. 

Duties & Responsibilities 

Business:

• Follow and enforce procurement related policies and procedures.
• Develop intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Challenge the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.

Technical:

• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Prepare and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and executes purchase orders and agreements.
• Negotiate deviations from company T&C and minimum insurance requirements.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals and clarifications.
• Perform competitive market analysis.
• Tabulate and evaluate subcontractor and supplier proposals.
• Develop and execute subcontracting and procurement strategies and plans.
• Achieve savings targets relative to management established benchmarks.
• Execute negotiation strategies to attain best value.
• Assist in the preparation of client approval packages prior to award.
• Review invoices and resolves discrepancies.
• Assist in the evaluation of disputes with suppliers.

Qualifications

MINIMUM REQUIREMENTS:

• Bachelor’s Degree plus two (2) year of experience in subcontracting, procurement, or other similar function or demonstrated equivalency of experience and/or education.
• Understanding of contracting and procurement terminology, measures, concepts, principles, and strategies.
• Due to the nature of work, US Citizenship is required.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in supply chain, business, engineering, construction management, economics, or similar field. 3+ years of experience in subcontracting or other similar function.
• Competency to perform subcontracting and procurement functions.
• Experience in managing tactical and strategic supplier relationships.
• Previous experience working in a consulting engineering or professional services environment.
• Previous experience working in a highly matrixed global and/or Fortune 500 organization.
• Excellent analytical, judgment and practical operating skills in a multi-location, project-based industry.
• Excellent organizational, administrative, and problem-solving skills.
• Ability to work in a fast-paced, growing environment with high demand to flexibility.
• Demonstrated ability to identify business process issues and drive process improvement.
• Open-minded self-starter with the ability to adapt, improvise and problem solve.
• Excellent interpersonal, written, and communication skills.
• Advanced computer skills and ability to use procurement systems.
• Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat.

Additional Information

• This position does not include sponsorship for United States work authorization.
• Relocation and/or per diem benefits are not