Study Abroad Advisor, Overseas Programs - Arts and Sciences

Scheduled Hours

37.5

Position Summary

The Office of Overseas Programs in Arts & Sciences’ Study Abroad Advisor provides comprehensive, high-quality study abroad advising to undergraduate students in the Liberal Arts. Overseas Programs is a unit of the largest undergraduate program at Washington University, the College of Arts & Sciences, which contains approximately 4,600 degree-seeking undergraduate students. The study abroad advisor will provide guidance and support to applicants through the full trajectory of the study abroad process. In conjunction with the Assistant Director – Advising, they will also be responsible for the development and execution of programming and events that enhance the academic mission of Overseas Programs.

Job Description

Primary Duties & Responsibilities

Serves as a study abroad advisor for undergraduate students.

• Provides supportive one-on-one advising to students throughout the study abroad planning process and ongoing advising support to students enrolling in programs in assigned program portfolio.
• Interprets and explains study abroad policies, procedures, and curriculum to students, faculty, staff, and administration.
• Guides students through administrative processes for WashU and study abroad program.
• Identifies and helps resolve obstacles to participation and success in study abroad.
• Analyzes students’ academic and personal considerations or concerns and provides referral or intervention services.
• Supports students in planning to meet study abroad and graduation requirements, communicating nuanced information about the relationship between Arts & Sciences and foreign curricula.
• Liaises with Arts & Sciences’ College Office, departments, and programs to ensure a holistic student academic experience.
• Provides support to students, families, and senior staff in Overseas Programs in the event of an emergency abroad in assigned region. 
• Maintains appropriate student records and document student interactions.

Manages productive relationships with new and existing partners for assigned portfolio of study abroad programs.

• Develops and maintains relationships with key strategic international education partners in US and abroad.
• Monitors key changes in the field as they pertain to best practices in  international educational experiences for Arts & Sciences students, and, in consultation with the Assistant Director – Advising , implement evidenced-based best practices.
• Communicates regularly with partners regarding program curriculum and student matters, if necessary through site visits.

Plans and executes assigned programming and communications.

• At the direction of the Assistant Director – Advising, plays a key role in the coordination, execution, and maintenance of assigned communications and programming supporting study abroad initiatives.
• Serves as a project contact person.
• Produces a variety of programming-related materials, which could include social media posts, documents, reports, and proposals.
• Executes daily tasks and track progress of programs.
• In conjunction with the Assistant Director – Advising, plays a key role in the design of communication and programming goals, including development and implementation.
• Ensures deadlines and budgets are adhered to.
• In consultation with the Director and the Assistant Director - Advising, identifies and streamlines processes for improvement and growth (particularly with regard to diversity, equity, inclusion, and accessibility).
• May provide guidance, direction, or supervision to undergraduate student workers.

 Performs other duties as assigned.

• Supports Overseas Programs with additional programming and mission critical priorities.
• Performs other duties as assigned.

Preferred Qualifications

• Master’s degree.
• Previous experience advising students in an educational or academic setting.
• Previous experience in international education.
• Knowledge of liberal arts curricula and of concepts, practices, and procedures related to undergraduate education
• Knowledge of a foreign language.
• Ability and willingness to travel internationally for conferences, program visits.
• Strong commitment to cultivating relationships with students in the context of a learning environment and to delivering excellent information and guidance.
• Proven interpersonal and communication skills, written and verbal. Audiences should include students, faculty, staff, and other stakeholders.
• Sound judgement and high level of maturity, including ability to han