Student Affairs Coordinator-Campus Life

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

Please click on the links below to view our competitive, comprehensive benefits package:

• Hiring Range
• Benefits
• PTO Overview
• Job Classification: Seasonal, Full-Time
• Grade Level: 6 

About the Position

Works with Associate Dean and Director of Campus to facilitate the SAIC annual commencement ceremony in May, and plan for the Low Residency MFA commencement ceremony in late July, and New Student Orientation and Welcome Week late August. The position will also help plan for Family Weekend that occurs in October. Works with vendors related to each of these events to get quotes, confirm services, and facilitate communication between vendors and Campus Life. Work with Neiman Center Coordinator on facilitating ticket distribution. Work with Associate Dean/Director of Campus Life to create a list of staff working these events, and facilitate communication to the staff, walk throughs of the venue (if needed), and assignment of duties. Works with Associate Dean/Director to manage the budget for these events. Work with Associate Dean/Director and Graduate Assistant to develop plan to communicate to students/graduates and their families and friends regarding the event. Works with Associate Dean/Director on the logistics (room reservations, catering needs, etc.) of each event.

Responsibilities

1. FACILITATE VENDOR ARRANGEMENTS FOR EVENTS – Under the guidance of the Associate Dean/Director, facilitate communication between various vendors needed for events. Vendors may include regalia company, table rental services, AV services, captioning serves, catering services, and other external vendors. For commencement, Student Affairs Coordinator will keep a list of vendors and their arrival times to assist with communicating to the commencement venue.
   
   

2. COMMENCEMENT TICKET DISTRIBUTION –Work with Neiman Center Coordinator to facilitate ticket distribution to students. Problem solve ticket issues with students, the ARTICard office, and the Registrar for students who are having trouble accessing tickets. Assist in facilitating ticket distribution to SAIC Faculty. Develop weekly report of tickets issued to provide the Associate Dean.
   
   

3. MANAGE WEBSITE/APP—Under the guidance of Associate Dean/Director, manage and update the Orientation/Welcome Week website, and work with campus life staff to update Commencement/Family Weekend Sections of saic.edu. Update the MySAIC app for Welcome Week, and help create and facilitate online system for parents to review and register for Family Weekend.
   
   

4. WORK WITH SAIC STAFF MANAGING EVENT – Under the guidance of Associate Dean/Director, communicate to SAIC staff about expectations regarding working events. Develop a staffing list, schedule and work with Associate Dean/Director to assign individual roles to each staff member participating. Create gcal for staff to communicate important details of the event. Work with commencement venue/AIC to plan a walk-through of the space prior to events. Create a meeting to facilitate a review of the logistics plan for staff working event.
   
   

5. ASSIST WITH MANAGING BUDGET – Work with Associate Dean/Director to establish overall budget for Commencement/Orientation/Family Weekend, and work with individual vendors to finalize costs and provided services. Work with Associate Dean to pay outstanding balances before the end of the fiscal year on June 30.
   
   

6. ASSIST WITH COMMUNICATION TO CONSTITUENTS –