Jobs and Careers

Student Activity Operations Assistant

Chapman University

United Statesfull_timeVerifiedPosted 18 Jun 2026

About the role

Student Title Classification Information

Quick Link https://chapman.peopleadmin.com/postings/40169 Job Number SE210324

Position Information

Department or Unit Name Student Government Association Position Headcount 2 Position Title Student Activity Operations Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Grad and Undergrad Anticipated Pay Range $16.90 - $16.90 Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done? Orange Approved Supervisor David Bryant Supervisor Email davbryant@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 08/10/2026 Projected End Date 05/28/2027 Average number of hours per week Up to 10 Hrs

Position Summary Information

Job Description Summary

In support of the Student Affairs Learning Outcomes and under the direction from the Manager, Student Activities, the Student Activity Operations Assistant supports with the financial, administrative, and student personnel operations of the recognized Fee-Funded Groups: Chapman Radio, Panther Newspaper, Student Government Association (SGA), and University Program Board (UPB). The Student Activity Operations Assistant is a member of the Department of Student Engagement and the Division of Student Affairs.

Responsibilities

Financial Operations

Assist with submission, tracking, and reconciliation of purchase requisitions (PO) and non-PO payment requests for fee-funded organization expenditures.
Assist with supplier processing in accordance with university fiscal policy.
Support coordination of projections, allocations, and tracking of the annual Student Activity Fee revenue.
Collaborate with fee-funded organizations to reconcile budgets on a weekly and monthly basis (may be more frequently as requested by supervisor).
Pull budget reports and verify status of payments for fee-funded organization student leaders as needed.

Student Personnel Operations

Support onboarding and track paperwork for student employees within each fee-funded organization.
Log student employee completion of relevant and required trainings (such as: Title IX: Sexual Harassment Prevention, FERPA, etc.).

Administrative

Attend weekly meetings with supervisor.
Attend meetings of and take minutes for the Student Activity Fee Advisory Committee.
Participate in and contribute to Department of Student Engagement programs, services, experiences, and resources as determined by supervisor.
Maintain positive working relationships with campus partners from academic/administrative departments (University Financial Services, Purchasing, etc.).
Use PeopleSoft, Panther Connect, SharePoint and other university systems appropriately and as required.
Other duties as assigned.

Required Qualifications

Previous experience with and/or background in financial or administrative work.
Strong organization and problem solving skills.

Desired Qualifications

Ability to exercise initiative and work independently.
Good time management skills and the ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload.
Excellent interpersonal skills working with groups of individuals at all organizational levels, both inside and outside the University.
Effective written and oral communication skills; strong editing and proofreading skills.
Federal Work Study Award.