STATEWIDE TRAVEL COORDINATOR

Job Requisition ID: 42794 
 Closing Date/Time: 11/20/2024
Agency: Department of Children and Family Services
Class Title: EXECUTIVE I - 13851 
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated Starting Salary Step 1B, $5,703/month; Full Range: $5,703 - $8,170/month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42794 

 

Why work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Statewide Travel Coordinator.  Under direction, this position will organize, plan, control, and evaluate statewide travel processes for the Department.  The position will coordinate and implements statewide policies and procedures relative to travel and serve as liaison to the Governor’s Travel Control Board, Office of the Comptroller, and Governor’s Office of Management and Budget regarding changes to the travel policy and travel-related issues.  The position will receive and review out-of-state travel requests and submit requests to the e-Travel system for approval or denial and will enforce the late travel submission policy by identifying travel vouchers submitted more than 60 days after the last date of travel.  This position provides a great opportunity for someone who is focused on ensuring that supportive process are fulfilled in an efficient, effective manner to provide the best possible service to agency employees.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois

Essential Functions

• Serves as Statewide Travel Coordinator
• Receives and reviews out-of-state travel requests and submits requests to GOMB’s e-Travel system for approval or denial, advising staff of results
• Maintains original copies of all forms submitted to the IOC, verifying signatures and maintaining signature exemplars of heads of unit and other staff who have signature authority
• Receives voucher batch files generated by the SAP software system on a daily basis
• Develops reports for management regarding the effectiveness of agency travel policy and the reimbursement process
• Serves as Electronic Funds Transfer liaison with IOC for staff requesting either payroll or commercial vouchers to be paid via electronic funds transfer
• Performs other duties as required or assigned which are reasonably with