DEPARTMENT OF VETERANS' SERVICES

For Veterans and those who care for them.

STAFFING AND PAYROLL SPECIALIST

Job Location:

Arizona State Veterans' Home - Phoenix
4141 North South Herrera Way
Phoenix, Arizona 85012

Posting Details:

Salary: $19.80 to $23.10 hourly 

Grade: 18

Closing Date: April 7, 2025

Job Summary:

Would you like to be part of an amazing team that helps Veterans thrive? At the Arizona Department of Veterans Services (AZDVS), we are committed to serving and honoring Veterans, Service Members, and their families by ensuring that they receive the highest quality services so that they can thrive for a lifetime!

We are looking for an outstanding Staffing and Payroll Specialist.

Your rewards:
• Incomparable Benefits: Our program provides the opportunity to receive a pension and healthcare benefits for a lifetime
• Meaningful Work: Your dedication as a VBC will directly enhance the lives of veterans and their family members, providing them with the care and respect that they deserve.
• Professional Growth: As a VBC, you will have the opportunity to engage in continuous learning and improvement through the Arizona Management System (AMS).

Your contribution:
• Outstanding Service: Provide the best assistance to veterans to improve their quality of life.
• Continuous Improvement: Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Team Collaboration: Work with other professionals to become a benefits subject matter expert (SME) while improving your knowledge, skills, and abilities

Job Duties:

• Maintain and update the time keeping system for employees
• Enter all requests and time clock edits for all facility departments to ensure accuracy of hours worked
• Close each payroll and complete payroll reports
• Send each payroll report to payroll Department for bi-weekly audits
• Ensure all necessary corrections and manuals are completed for each department
• Assist Human Resources with State Orientation for all new hires, setup video conferencing, and obtain necessary documents as requested by Human Resources
• Oversee registry orientation within the facility
• Ensure necessary documentation is obtained from the registry and maintain the registry's orientation packets
• Monitor acuity levels on a daily basis and will make adjustments to the staffing schedule as required
• Continually update the scheduling program with sick calls, vacation requests, and other data
• Verify and input sick calls, vacation, and other hours into the time-management system to ensure the accuracy of payroll
• Verify, process, print, and prepare computerized payroll documents
• Attend meetings with multiple department supervisors, managers and administrator to represent staffing issues
• Train staff/managers in the use of scheduling system and IT solutions

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Applicable laws, rules, regulations, policies and procedures governing the agency
• Automated payroll systems
• Department policies and procedures as they relate to payroll, human resources and staffing
• Problem-solving techniques
• Appropriate safeguards for protecting confidential information
• Computer software and programs

Skills in:

• Verbal and written communication skills
• Establishing and maintaining interpersonal relationships at all organizational levels
• Customer Service
• Organization and time management
• Attention to detail
• Record keeping

Ability to:

• Communicate information clearly and concisely
• Maintain a high level of accuracy in entering payroll information
• Work under strict deadlines
• Maintain confidentiality concerning financial and employee information
• Set-up and maintain files

Selective Preference(s):

• Experience in a healthcare envi