Staff Assistant, Duke Law School

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

DUKE LAW SCHOOL

Academic Assistant

(Staff Assistant)

 

 

Job Description

 

 

Occupation Summary

The primary responsibility of the staff assistant position is to provide instructional and administrative support to multiple faculty in their research, teaching and publication activities.

Job Level 8

 

Work Schedule

The work schedule for this position is 40 hours/week; 52 weeks.

 

Work Performed

 Instructional support (55%)

• Download, edit and format course materials
• Scan course materials to create electronic documents
• Proofread scanned documents for accuracy
• Ensure that course materials are prepared and distributed on time
• Proctor exams and input grades
• Maintain confidentiality of student records and information
• Place orders for textbooks
• Conduct course evaluations
• Post course assignments and materials to Sakai or the appropriate website
• Obtain copyright permissions for materials used in coursepacks
• Conduct basic research
• Provide class rosters and other materials to ensure that students and instructors have everything needed for a successful class
• Prepare PowerPoint slides, charts and graphs to be used for students and in the classroom

 

Administrative and Financial Support (30%)

• Arrange and schedule appointments and meetings
• Prepare necessary documents for meetings
• Make arrangements for guest speakers, i.e. travel reservations, hotel accommodations, meals, etc.
• Manage faculty funding sources by ensuring that charges are applied appropriately
• Ensure financial documents are processed for reimbursements accurately and timely
• Maintain accurate and current time-tracking records as needed
• Participate in staff meetings and training sessions

 

Research Support (10%)

• Conduct research using the Law library, Westlaw, Lexis and Internet resources
• Format and edit articles and manuscripts
• Obtain copyright approval
• Create indices and tables of cases
• Cite check and use appropriate citation format
• Proofread galleys and page proofs to ensure accuracy
• Manage and organize electronic files and databases

 

Other Duties as Assigned (5%)
 

The above description of responsibilities is not an exhaustive list, but is representative of the duties of the position. There may be other duties as assigned by the supervisor.

 

Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business fiel