Staff Accountant

The Staff Accountant plays a key role in maintaining accurate financial records and supporting day-to-day accounting operations within a fast-paced printing manufacturing environment. This position is responsible for managing Accounts Payable, overseeing customer collections, performing balance sheet reconciliations, preparing journal entries, and assisting with month-end and year-end close processes. The ideal candidate is detail-oriented, deadline-driven, and familiar with the operational flow of a manufacturing business.

Qualifications

Key Responsibilities:

 

Accounts Payable (AP) Management

· Process vendor invoices, ensuring proper coding, approval, and timely payment.

· Reconcile vendor statements and resolve discrepancies.

· Monitor aging reports and maintain accurate AP records.

· Ensure compliance with company purchasing and expense policies.

Accounts Receivable / Collections

· Monitor customer accounts and follow up on past-due balances.

· Post customer payments and apply cash accurately to invoices.

· Communicate effectively with internal sales and customer service teams regarding billing or credit issues.

· Prepare and distribute aging reports and collection status updates.

General Ledger & Reconciliations

· Prepare and post recurring and adjusting journal entries.

· Reconcile key balance sheet accounts monthly (e.g., cash, AP, AR, prepaid expenses, and accruals).

· Assist in maintaining accuracy between sub-ledgers and the general ledger.

· Support month-end and year-end closing activities.

Process Improvement & Team Support

· Recommend and help implement process improvements for efficiency and accuracy.

· Collaborate with cross-functional teams, including operations, procurement, and production, to ensure financial data integrity.

· Maintain compliance with internal controls and company policies.

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Qualifications:

· Bachelor’s degree in Accounting, Finance, or related field required.

· 2–4 years of accounting experience, preferably in a manufacturing or printing environment.

· Strong understanding of GAAP and accounting principles.

· Proficiency with ERP/accounting systems (AS400 and JDE preferred but not required) and Microsoft Excel.

· Excellent attention to detail, organizational skills, and ability to manage multiple priorities.

· Strong communication and interpersonal skills.

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Preferred Qualifications:

· Experience in the printing or packaging manufacturing industry.

· Knowledge of environmental reporting or sustainability metrics is a plus.

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Working Conditions:

· Office environment within a manufacturing facility.

· Occasional interaction with production and operations staff.

· Standard business hours with occasional overtime during month-end close periods.