Staff Accountant

Location: 111 Sewall Street, Cross Office Building, Augusta, ME 04333,None,None

ACH Coordinator (Staff Accountant)

Class Code: 0329   Pay Range:  20 ($43,014.40 - $60,070.40 annually)

Job Description: This position consists of professional services work in a busy, 18-person office.  The Office of the State Treasurer (OST) is seeking an experienced accounting professional who is detail oriented, self-motivated, and capable of working independently to monitor the State of Maine’s ACH payment receipts and trust funds. Tasks include, but are not limited to:

• Notify agencies of Incoming ACH revenue to record state revenue (14,079 payments for $7.6 billion annually).
• Confirm daily receipt of BAI files from financial institutions.
• CREF document approver for all state government.
• Cash Receipt and disbursement document approver for the Treasurer’s Office
• Authorize ACH payments made from the general disbursement, payroll, and child support accounts.
• Manage and reconcile the Bureau of Insurance Trusts accounts
• Manage and reconcile the Safekeeping accounts
• Bank reconciliation of 9 Satellite Bank Accounts
• Posting and reconciliation of Unclaimed Property securities

This is professional services work involving the application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines in maintaining complex accounts within established accounting systems. These complex accounts characteristically have (1) multiple fund types, revenue sources, cost centers, and cost allocations; (2) multiple levels of controlling regulations; and (3) overlapping reporting periods.  Employees in this classification are responsible for ensuring assigned accounts are managed in accordance with GAAP/GASB standards, state/agency accounting procedures, and appropriate internal controls. Employees use and apply accounting skills at the full proficiency level to analyze and resolve nonstandard accounting transactions, and independently initiate appropriate corrections into accounting records.  Employees interact with programmatic staff to explain accounting policies and procedures, or resolve accounting discrepancies and disputes.  This classification is distinguished from that of Accounting Technician by the technical complexity of work in maintaining complex accounts and increased responsibility for (1) identifying problematic processes and procedures within accounting systems and (2) developing, recommending, and implementing corrective actions to resolve problems. Supervision may be exercised over paraprofessional accounting personnel and office support/clerical staff.  Work is performed under limited supervision.  For more information on requirements please visit the general job description and requirements on the Human Resources’ website.

 Minimum Qualifications: MINIMUM QUALIFICATIONS:  (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following course work/training and/or experience).

A Bachelors Degree from an accredited educational institution in Accounting -OR- any other Bachelors Degree from an accredited educational institution that includes at least 18 semester hours in accounting coursework -OR- An Associates Degree from an accredited educational institution in Accounting and 3 years of practical work experience providing complex technical support to professional accounting staff -OR- 6 years of practical work experience providing complex technical support to professional accounting staff.  Accounting coursework must include successful completion of Principles of Accounting I & II, Intermediate Accounting I & II, plus two other accounting-related courses.  Experience must demonstrate comprehension and application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines and must demonstrate the ability to (1) classify and  analyze financial data and records for the purpose of business financial planning; (2) design, recommend, and implement modifications of accounting methods, procedures, forms, and records; (3) prepare financial statements and reports such as balance sheets and other operating statements; and (4) analyze accounts and accounting relationships that result in complex accounting entries.

HOW TO APPLY: