Sr Vendor Management Specialist

Overview

Position Summary:

 

The Vendor Management Specialist Senior oversees a portion of the vendor network which includes contractors and service providers that support the claims process—such as mitigation, restoration, temporary housing, environmental testing, contents vendors etc. They source and onboard vendors, support contract maintenance, monitor performance and compliance with service-level standards, and address escalations or quality issues. In working closely with adjusters and leadership, they will ensure vendors deliver timely, cost-effective, and high-quality services that align with company guidelines and enhance the policyholder experience during property claims.

 

 

Geo-Salary Information

An in-person interview may be required during the hiring process

 

State specific pay scales for this role are as follows:

$83,670 to $161,815  (CA, NJ, NY, WA, HI, AK, MD, CT, RI, MA)

 

In CA: Typical hiring range is $110,468 to $135,016

 

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Responsibilities

Essential Job Functions:

 

 

• Collaborates with Vendor Management to own the development, execution, compliance, maintenance and oversight of assigned Vendor Partners in our Property Claims vendor network. Monitors performance and compliance of approved vendors to ensure the highest quality outcomes and compliance to KPI/SLA are being met. This includes performance audits, estimate reviews, qualifications monitoring (licensing, insurance, ensure good standing, financial, criminal background checks, monitoring online reviews and social media), and dispute resolutions. 

 

• Develop and provide performance scorecards and performance reporting as well as recommendations to Vendor Management and Claims Leaders on network enhancements and strategic improvements. Designs and maintains analytic frameworks and KPI/SLA thresholds for assigned vendor portfolios, segments performance by region and vendor cohort, and presents insights and recommendations to leadership in a clear, actionable format. 

 

• Work to enhance technology and innovation to develop and implement data driven tools to monitor KPI/SLA tracking. Conduct market research to identify potential new vendors and products that will enhance the claims organization. Assists in sourcing and vetting alternative Vendor Partners who could provide accuracy, cost, and/or service improvements to the network. Monitor trends and industry transformation to ensure we have the most up-to-date and high-quality vendor network. Acts as a product champion for vendor-related tools and AI capabilities (e.g., Xactanalysis, reporting platforms, Glean, Copilot), gathering user feedback, partnering with technology teams on enhancements, and supporting UAT and rollout to the broader organization. 

 

• Assist Vendor Manager with managing vendor risk. Manage invoice processing and assist other teams as necessary when required for integration/enhancements. Compare and evaluate competing vendor products in the market. Supports identification, registration, prioritization and resolution of vendor risk and incident items. Will lead complex vendor risk and incident items, including root-cause analysis, development of formal remediation plans, and recommendations for contract modification, escalation, or exit where appropriate. Provide results reporting along with action plans for vendor performance improvement to the Claims organization.

 

• Be able to seamlessly transition between various methods of inspection, including physical, video, or photo, to perform field and virtual inspections related to vendor performance management or dispute resolution. (company car provided) This will involve travelling to our customers’ homes or to Vendor corporate locations to conduct on-site inspections. 

 

• Perform vendor meetings to discuss performance standards and strategic initiatives on monthly/quarterly cadence as needed. Leads strategic business reviews with key vendor partners, including presentation of scorecards, identification of trend-level opportunities and risks, and agreement on structured action plans and follow-up timelines.

 

• Execute special projects in support of department goals and initiatives. Contribute, plan, and coordinate tasks. Owns and leads special initiatives and pilots (e.g., new service lines, revised SLAs, new technology or reporting capabilities) from concept through post-implementation review, including measurement of impact on cost, quality, and customer experience.

 

• Other functions may be ass