Sr. Project Coordinator

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami/UHealth  has an exciting opportunity for a Full Time Sr. Project Coordinator.

SUMMARY

The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects

CORE JOB FUNCTIONS                                                                                                          

• Assists with the assignment of tasks to internal teams to include schedule management.

• Assists with budget preparation and tracks all project related expenditures.

• Monitors project progress and addresses any issues that arise.

• Assists with the identification of completion shortfalls.

• Acts as the point of contact and communicates the project status to relevant stakeholders.

• Communicates timeline changes and new information to project team.

• Creates and maintains comprehensive project documentation, plans, and reports.

• Ensures all needed documentation is current and properly filed and stored.

• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.

• Organizes, attends, and participates in project meetings. Prepares necessary presentation materials for project meetings.

• Records minutes and takes detailed notes during meetings.  Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. 

• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

• The Sr. Project Coordinator works closely with project managers, project teams, and stakeholders to drive projects toward successful completion. This involves organizing meetings, tracking tasks, managing documents, providing status updates, and categorizing information.

• Maintain and update Project Management templates. Suggest refinements as applicable based on an understanding of project management principles and the department’s needs.

• Support project managers from across the Office of Enterprise Project Management on a project-by-project basis. Support may include performing administrative project-related tasks.

• Lead meetings effectively, through proper preparation (i.e. through meeting agendas), execution (i.e. time-management, facilitation, engagement, etc), closeout (i.e. appropriate next steps), and follow-up (i.e. meeting minutes). Schedule various meetings with stakeholders that may have complex or busy calendars. Craft and include detailed meeting agendas.

• Prepare project-related documentation, including but not limited to: project plans, RAID logs, stakeholder register, presentations, dashboards, status updates, meeting minutes, and notes.

• Monitor adherence to ePMO standards for project-related documentation. Serve as a central point of communication for stakeholders regarding various projects or potential projects.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education:

Bachelor’s degree or equivalent required

Certification and Licensing:

Certification in project management preferred (i.e. CAPM, PMP, Scrum Master, etc)

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Proficiency using Project Management software preferred (i.e. Smartsheet)

#LI-CM1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient c