Sr. Project Coordinator

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The University of Miami Health System, "UHealth", Department of Patient Experience has an exciting opportunity for a Full-Time Sr. Project Coordinator to work in Miami.

The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

Core Responsibilities:

• Assists with the assignment of tasks to internal teams to include schedule management.

• Assists with budget preparation and tracks all project related expenditures.

• Monitors project progress and addresses any issues that arise.

• Assists with the identification of completion shortfalls.

• Acts as the point of contact and communicates the project status to relevant stakeholders.

• Communicates timeline changes and new information to project team.

• Creates and maintains comprehensive project documentation, plans and reports.

• Ensures all needed documentation is current and properly filed and stored.

• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.

• Organizes, attends and participates in project meetings.

• Prepares necessary presentation materials for project meetings.

• Records minutes and takes detailed notes during meetings.

• Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.

• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions:

• Hybrid position but onsite for first 30 days

• Provide administrative support to the AVP

• Support both Patient Experience and UHealth Operations teams on projects

• This position will support various patient experience initiatives, coordinate projects, and ensure effective communication between departments.

• Utilize templates and adhere to brand guidelines for consistency in style, fonts, colors, and logos for presentations.

• Tailor presentations to specific audiences, events, and objectives.

• Promote a culture of patient-centered care and continuous improvement Identify cost-saving opportunities and optimize resource allocation

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS:                                                                                                    

• High school diploma or equivalent

• Minimum 3 years of relevant experience

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to work independently and/or in a collaborative environment.

• Ability to accurately prepare and maintain records, files, reports and correspondence.

• Ability to understand and follow instructions.

• Skill in completing assignments accurately and with attention to detail.

• Ability to manage a budget and work within the constraints of that budget.

• Ability to process and handle confidential information with discretion.

• Proficiency in computer software (i.e. Microsoft Office).

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and m