Sr Legal Operations Analyst

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At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

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Job Description
 

Job Description

Senior Legal Operations Analyst

This role has been created within the Legal Operations team at Gilead Sciences, reporting to the Senior Manager of Legal Operations and will support the Legal department. The individual will assist with managing Legal department vendors and invoices through the company’s onboarding processes, facilitate payment for services rendered and assist reporting requests from various stakeholders. This position will be based in Foster City, CA (non-remote).

Key Responsibilities Include

• Will be responsible for ensuring invoices from law firms and legal vendors comply with billing guidelines;

• The individual will ensure compliance with financial controls including SOX and internal audits;

• Leverage Oracle/SAP to research and resolve issues related to invoice inquiries;

• The individual will be responsible for working with various corporate support functions to ensure legal processes conform with company standards.

• Primary administrator for Legal team’s technology solutions, such as billing platforms. Be the lead on deploying new technology and systems integration;

• The position will coordinate periodic reviews of pending invoices, invoice reports, and ensure outstanding invoices are processed in a timely manner;

• Lead on special projects and provide project management oversight for Legal Team initiatives;

• Maintain process documentation;

• Coordination with external legal vendors, internal Gilead Sciences colleagues in Internal Audit, Accounts Payable, Finance, and IT may be required to fulfill the responsibilities of this position;

• Process settlement payments according to Gilead policy and procedures;

• Respond to law firm and vendor queries regarding invoices, matters and payments;

• Act as primary contact for invoicing issues with internal Gilead colleagues;

• Monitor and reconcile invoices between eBilling and AP systems;

• Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel and Billing guidelines;

• Analyze rejections and/or deductions, resolve issues, coordinate and process revisions or adjustments;

• Ensure matter engagement letter compliance;

• Create and close matters;

• Act as primary contact for all matter management issues with law firms and vendors;

• Oversee timekeeper management, including new timekeeper requests and approvals.

• Vendor on-boarding into payment system and billing system;

• Oversee timekeeper management, including new timekeeper re