Sr. Executive Assistant

BeyondTrust is a place where you can bring your purpose to life through the work that you do, creating a safer world through our cyber security SaaS portfolio.

Our culture of flexibility, trust, and continual learning means you will be recognized for your growth, and for the impact you make on our success. You will be surrounded by people who challenge, support, and inspire you to be the best version of yourself.

Better Together

Diversity. Inclusion. They’re more than just words for us. They are the guiding values of how we build our teams, cultivate leaders, and create a culture where people feel connected.

We take care of our employees so they can take care of our customers. Customers who come from all walks of life just like us. We hire incredible people from diverse backgrounds because when we are different together, we are stronger together.

The Role:

As the Sr. Executive Assistant supporting the CTO and his SVP and VP level direct reports, you will own a range of administrative and executive support-related tasks and work independently within established guidelines. You will also need to make decisions in planning, organizing, and scheduling various meetings and projects. A high level of integrity and confidentiality is crucial. This position reports to the VP of Technology Operations. This role is not fully remote and requires at least 2-3 days in the Aliso Viejo office each week.

What You’ll Do:

• Schedule and manage demanding individual Outlook calendars, prioritize, and resolve schedule conflicts, and handle scheduling challenges arising from urgent requests from other executives and external customers/partners.
• Schedule and manage organizational and cross-functional meetings including but not limited to email distribution lists, group calendars, and ELT or Board level presentation coordination.
• Create and maintain documentation associated with meetings including meeting notes and post-meeting communications for or on behalf of senior leaders.
• Management of small projects as requested by the senior leadership of the CTO organization.
• Liaise with internal employees at various levels through senior-level executives at BeyondTrust and key strategic partner companies on behalf of BeyondTrust.
• Coordinate domestic and international travel, and complete expense reports on time.
• Provide support to direct reports of the CTO.
• Coordinate meetings and calls with external customers, partners, and their Executive Assistants.
• Schedule team offsite meetings, coordinate and arrange logistics for team events, etc.

What You’ll Bring:

• Minimum 6 years of high-level, complex executive administration work experience at the VP level. Supporting a VP-level executive or above in a corporate setting is preferred.
• Experience with extensive international and domestic travel itineraries.
• Discretion, diplomacy, and excellent judgment; act with integrity when dealing with confidential and sensitive information.
• Professional and demonstrated interpersonal skills to work with individuals at all levels of the organization
• Proficient with Microsoft Suite (Word, Excel, PowerPoint, and Teams), Proficient with engineering tools such as JIRA and Confluence
• Proven track record of being organized and attentive to details, with the ability to perform multiple tasks and handle changing priorities successfully with little supervision
• Excellent verbal and written communication skills
• Action-oriented, with the ability to research issues and find solutions independently.

Nice To Have:

• Bachelor’s degree in business administration or project management

About Us

BeyondTrust is the worldwide leader in intelligent identity and access security, enabling organizations to protect identities, stop threats, and deliver dynamic access. We are leading the charge in innovating identity-first security and are trusted by 20,000 customers, including 75 of the Fortune 100, plus a global ecosystem of partners.

Learn more at www.beyondtrust.com. 

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