Sr Coordinator Workplace Services

The hiring range for this role is:  

54,776.00 - 76,820.00

This is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting.  We may ultimately pay more or less than the hiring range and this hiring range may also be modified in the future. A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs. This job is also eligible for annual bonus incentive pay. 

We offer a comprehensive package of benefits including paid time off, 11 holidays, medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. 

 

Please note, this position requires onsite work at our DC office, Monday through Friday.

Why TeamBCBSA?

Gain knowledge and insight of workplace management, building systems, tenant/landlord roles and responsibilities and vendor management.

Join a small effective team and contribute to creating a comfortable and highly functioning in-office environment for BCBSA employees and visitors.

We are service minded, working together as one.


This position provides Workplace Services (WPS) support across all divisions/depts. This includes the scheduling and coordinating daily guest/visitor/vendor building access and registration, administration of the access control security system and creation of keycard/photo ID's; vendor management (contract management, coordination of services/maintenance, invoice processing and expense tracking.
Coordination of furniture/equipment/repairs by staff carpenter. Secondary responsibilities include management of Life Safety program and coordination of building emergency/evacuation drills, Sourcing and preparing yearly vendor maintenance and service agreements, onsite support of new employee orientation, management/updating of all WPS processes and procedures with building management as
well as BCBSA business continuity teams, and participation in WPS Managment Initiatives.

Primary Job Functions

• Monitor the physical premises daily for required maintenance or repair. Schedule and supervise general repair and maintenance activities with onsite service providers and building management staff to provide a comfortable and productive work environment. Monitor and coordinate internal work request system. Source and prepare yearly maintenance and service agreements. Schedule all equipment preventative maintenance and repairs.

• Review Facility Management invoices for accuracy and prepare invoices for approval and payment. Track expenses and provide financial information to supervisor for monthly reporting and annual planning.

• Administer the Access Control Security System by providing access badges to employees and vendors, and manage the visitor registration system with the receptionist. Monitor and investigate unauthorized access, perform regular security reviews, and provide quarterly reports. Maintain key assignments and act as the point of contact for scheduling changes or walkthroughs related to specific projects.

• Provide quarterly security access reports. Maintain, issue, and record the assignment of keys issued for Office. POC regarding scheduling changes or walk through analysis related to specific WPS projects.

• Monitor the Life Safety program to ensure the emergency/evacuation teams are staffed