Sr. Associate Administrative Services (Hybrid)

Job Description

The Sr. Admin, Clinical Research Oncology – Late Stage will be required to perform primary activities including but not limited to the following:

• Coordination and performance of general administrative assistant/clerical duties and managing multiple tasks while understanding the project principles and technical skills related to own work assignments - work priorities and activities are reviewed with little supervision.

• Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.

• Monitor email and correspondence to keep apprised of current issues and situations, responding as appropriate, and providing reminders to supervisor for the many document reviews that required.

• Coordinates executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.

• Manages the scheduling and prioritization of meetings and appointments.

• Arranges, coordinates and schedules complex, multi-segment global travel and related departmental meetings.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

• Upholds a strict level of confidentiality.

• Leads by example in developing and sustaining a high level of level of professionalism/cooperation among administrative colleagues within the operating unit/across the division. 

• Coordinate and/or lead special projects/assignments within the department.

Position Qualifications:

Education Minimum Requirement:  

• High School Diploma

Required Experience and Skills:

• Minimum of (5) years Administrative experience supporting Executive Level Leaders

• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other company internal systems

• Proficient in collaboration and delegation of duties 

• Strong organizational, project management and problem-solving skills.  

• Must be willing and able to manage multiple tasks and projects to lead the day-to-day operations of the office including the ability to make decisions and be responsive to all types of issues affecting the department

• Exceptional business (written and verbal) communication skills with friendly, collaborative professional demeanor.

• Demonstrated experience managing, scheduling and coordinating complex, multi-segment domestic and international travel that is often revised with little lead time.

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests.

• Demonstrated ability to manage, prioritize and follow through on large number of simultaneous assignments, meeting deadlines for all deliverables.

• Strong meeting/event planning and coordination experience

• Extraordinary attention to detail and the ability to exercise initiative, flexibility, tact and independent judgement. 

• Demonstrated ability to effectively interact and communicate with company executives and internal/external clients both onsite and remotely to maintain workflow.

• Ability to work quickly, often times working under pressure while still maintaining composure and the professionalism required of an Executive Assistant

Preferred Experience and Skills:

• Strong working knowledge of our company and familiarity with the various divisions and functions.

• Knowledge of HR Reporting tools, policies and procedures

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NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

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