Sr. Administrative Assistant (On-Site)

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Purpose

Responsibilities include providing comprehensive administrative support to vice president and senior-level management, as well as, handling a range of tasks that include managing calendars, meeting scheduling & logistics, scheduling travel, expense report preparation, creating & revising meeting materials/presentations and other similar matters. You will help manage the office's efficiency, ensuring smooth workflows and excellent customer service. 

Responsibilities

• Provides advanced administrative support to VP level and senior-level management. May provide backup support to other staff as needed.
• Serves as primary point of contact for VP and partners with their VP’s Chief of Staff.
• Monitors and prioritizes executives calendar and highlights actions while proactively identifying and handling conflicts.
• Maintains and manages meeting and travel scheduling, which includes domestic and international travel arrangements.
• Coordinates and maintains departmental electronic files, as assigned, in compliance with corporate and legal guidelines.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee onboarding, which may include setting up their cube/office.
• Professionally interacts with high level executives and their assistants.
• Consistently handles confidential or business-sensitive information.
• Follows company purchasing and other established procedures.

This role will be on-site in Lake County, IL. 

Qualifications

• Minimum