Sr. Administrative Assistant

The primary responsibilities of this role are to maintain the schedule for 3 senior level leaders within the organization. This includes coordinating with internal and external stakeholders, providing logistical and travel support with detailed itineraries, working on related projects and being proactive with evolving business needs.   

Experience we are looking for: 

• Support multiple SVPs, being a trusted partner, organizing current needs, anticipating potential conflicts, and handling sensitive business information where SVP confidentiality is paramount. 

• Maintain an accurate and detailed calendar for the SVPs, manage and log incoming scheduling requests, proactively communicate changes to team, as well as anticipate and respond to scheduling and travel conflicts, rescheduling as needed. 

• Track SVP’s tasks and projects to ensure appropriate prioritization is completed with respect to deadlines and organizational developments. 

• Access, review, prioritize, and respond to inbound email and voicemail requests.  

• Organize internal and external meetings for SVPs. 

• Manage all travel scheduling and arrangements, ensuring that SVPs are aware and updated of itinerary changes during travel, and prepared upon arrival. 

• Track and reconcile monthly statements, ensuring expense reports are completed and submitted in a timely manner. 

• Ensure consistent and efficient interaction with other assistants across the global organization; demonstrate poise and tact under pressure and handle matters with sound judgement and respect. 

• Provide special project leadership and support as needed.  

• Attend Staff Meetings and capture Meeting Minutes to ensure all action items are followed up in a timely manner. 

• Assist in drafting important documents and presentation materials for executive team meetings. 

Skills we are looking for: 

• Proven experience in providing high-level administrative support to executives. 

• Detail oriented, organized with proven ability to successfully multitask. 

• Positive, tenacious attitude. 

• Strong verbal and written communication skills. 

• Outstanding interpersonal skills and preference for collaboration, including proven success working w