Jobs and Careers

Space Data Assistant

The University of Texas at Austin

Salt Lake City, United Statespart_timeVerifiedPosted 21 Nov 2024

About the role

Job Posting Title:

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Hiring Department:

Resource Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

The Space Data Assistant aids with the coordination and administration of a campus-wide review of space use as defined by the Texas Higher Education Coordinating Board. This work supports the mission of Space Use Efficiency at the University.

Responsibilities

Assist Academic Space Coordinator with projects related to space data collection and accuracy as well as reporting requirements for both constituents within the university and those external to the university.
Review, collect and assess accuracy of facilities data and analyze, organize, and input data in an accurate manner. Work on projects developed to ensure accuracy of coding and data entry.
Assist Academic Space Coordinator in communicating with building managers and departmental space reviewers to schedule meeting times and request information and help monitor pace of data collection to ensure departmental goals are achieved.
Learn Texas Higher Education Coordinating Board and University of Texas coding schemes to apply to data collected for buildings.
Responsible for the documentation, integrity, safekeeping, and accuracy of space/room/building data.
Assist with the coordination of the university Space System relationships including Jira ticketing, coordination of ongoing data updates and monitoring progress.
Learn the university’s Space Updates system and be capable of monitoring and editing space information accurately.
Assist in any efforts to integrate new Space Management software, from learning the new systems to training appropriate staff.
Perform various internal audits of facilities data and analyze for accuracy and work on various facilities inventory reconciliation projects as needed.
Visit various buildings on the University’s Main Campus as well as at more remote University of Texas Austin locations to make physical inspections of rooms for types of use, capacity and occupancy information.
Other duties as assigned.

Required Qualifications:

Bachelor's degree and one year of clerical experience, including experience at either the Administrative Assistant or the Administrative Associate level.
Proficiency in Microsoft Office products including Excel, Word, PowerPoint, and Outlook.
Proven ability to work as part of a team and independently. Excellent customer service skills, detail-oriented personality, and strong interpersonal skills.
Successfully identify, organize and complete multiple tasks independently.
Keen attention to detail and superior organizational, administrative and problem-solving skills.
Strong written and oral communication skills.
Professional and positive demeanor.
Conscientious, punctual and responsible.

Relevant education and experience may be substituted as appropriate

Preferred Qualifications:

Preferred knowledge of the Workday HCM/Payroll product.
Experience with the university’s Space Updates System.
Familiarized with reading/interpreting floorplans.
Knowledge of the COGNOS reporting tool.
Knowledge of Tableau.
Prior experience working in a university environment.

Salary Range

$20,000+ depending on qualifications (based on a 20 hour work week)

Working Conditions

Work is performed in a standard office and employee home environment on a hybrid basis.
Repetitive use of a keyboard at a workstation.
Candidate must be able to drive to remote University of Texas locations in Austin on a limited basis. Candidate must have vehicle to drive to these locations.
Candidate must be able to walk, or move through buildings.

Required Materials