Site Administrator

Overview

Provides technical and administrative support for the site. Exercises initiative and judgment; expedites significant matters or refers them to appropriate authority.

Responsibilities

• Create, modify, and update databases / spreadsheets associated with the administration of the Maintenance Site, including payroll, accounting functions, etc.; including filing and records management systems; runs various ad hock reports as requested by management.
• Create and code invoices, customer collections; may be responsible for petty cash and/or company card
• Responsible for moving applicants to the appropriate statuses in the applicant tracking system, assisting with onboarding through the system and completing badging responsibilities in coordination with TSA.
• Interacts with internal and external customers and vendors in a professional manner.
• Exercises initiative and judgment during the absence of Supervision and Management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.
• Assist and/or coordinate travel arrangements for Managers and/or employees.
• Assist Supervision, Management and Human Resources with the administration of corporate policies / procedures including local record keeping, filing, reporting and tracking.
• Provides telephone reception for the Maintenance site.
• Compliance with ELS safety program policies and procedures.
• Maintain a valid driver’s license and be insurable under the Employer’s insurance policy.
• Perform additional duties/assignments as may be required by management.
• Punctual and regular attendance.

Qualifications

• Associates Degree or equivalent work experience of 3 years in an office environment
• Minimum 1 year experience accounts payable.
• Minimum 1 year experience working with payroll
• Minimum       1 year experience in customer related invoicing
• Proficient in Microsoft Office (Word, Excel, PPT)
• Ability to work a flexible schedule)

 

PREFERRED QUALIFICATIONS:

• Associates degree in related field and 3 + years Office experience

 

• Ability to multi-task in a fast paced environment.
• Knowledge of OSHA regulations
• Excellent communication, organizational
• 3 + years’ experience with HR processes/procedures, A/P, Payroll and Invoicing
• OSHA 10 or 30 Certification

 

ADDITIONAL SKILLS AND KNOWLEDGE:

• Ability to accept responsibility and account for his/her actions.
• Ability to use thinking and reasoning to solve a problem.
• Ability to take care of customer needs while following company procedures.
• Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Ability to focus on a goal and obtain a pre-determined result.
• Ability to formulate a sound decision using the available information.
• Ability to effectively build relationships with customers and co-workers.
• Possess the trait of being organized or following a systematic method of performing a task
• Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.
• Ability to get along well with a variety of personalities and individuals.
• Ability to obtain the proper resources to complete job assignment.
• Ability to identify and correct conditions that affect employee safety.
• Ability to be truthful and be seen as credible in the workplace.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work under pressure with time constraints.
• Ability to complete assigned training in a timely manner.

 

Computer Skills: Microsoft Office Suite (Word, Excel, Power Point), E-Mail, scanning and copying equipment.

 

Other Requirements:

• Must be able to read, write, speak and understand English.
• Must be able obtain and maintain an Airport Security badge
• Must have and maintain a valid driver’s license and be insurable under the Company’s insurance policy

• Must be able to comply with the ELS Drug and Alcohol policy.

 

PHYSICAL DEMANDS: The physical demands of this position vary by day and are not based solely on a single workday.

Physical Demands

Lift/Carry

Stand

I (Infrequently)

 

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