Senior Staff Secretary

Our partner is looking for a Senior Staff Secretary in Mountain View, CA.

Under the direction of an administrator, perform a variety of clerical and secretarial functions in support of school office operations; perform public relations and communication services for the administrator.

REPRESENTATIVE DUTIES: *Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Perform secretarial duties in support of a high school administrator, assisting the supervisor with routine administrative matters as appropriate; independently compose letters, memoranda and bulletins.
• Coordinate the assigned office acting as receptionist and primary contact and reference source for staff, students, parents, and the public; provide information over the phone or in personal contacts with parents, students, school personnel and others as appropriate.
• Contact person for police, probation department, and other public agencies.
• Prepare and process specialized forms, packets, and information related to the assignment areas of the administrator.
• Schedule and coordinate meetings, appointments, and conferences for the administrator.
• Type from rough drafts or verbal instructions a variety of materials such as letters, memoranda, bulletins, reports, and statistical data.
• Compile, prepare and maintain school/student records and consolidate reports.
• Assure timely communications among supervisor, staff, students, parents, and the public; inform supervisor, teachers and others of events, dates, field trips, and other activities.
• Perform a wide variety of problem-solving tasks in support of certificated, classified, and management personnel.
• Perform additional duties in the absence of the principal's secretary or in case of emergency.
• Type work orders, transportation requests, accident reports, conference requests, parent conference reports, certificates, and other forms and reports pertinent to the assignment.
• Coordinate and schedule facility use for the staff and the public.
• Provide work direction and guidance to student assistants as assigned.
• Maintain confidential student records.
• Assist with scheduling testing dates, coordinating, and proctoring tests.
• Operate a variety of office machines, including computer terminal and communications equipment.

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Record-keeping techniques.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Applicable sections of State Education Code and other applicable laws.
• Interpersonal skills using tact, patience, and courtesy.
• Operation of office machines, including computer equipment, word processing, spreadsheet, and database software.

Requirements

• Two Letters of Recommendation
• Any combination equivalent to graduation from high school and three years of office experience, preferably in an educational setting.
• Criminal Justice fingerprint clearance
• Evidence of TB clearance
• Bilingual preferred.

If required to operate a vehicle:

• Valid California Motor Vehicle Operator’s License
• Acceptable driving record and qualification for insurability by the District’s insurance carrier