Senior Project Coordinator - Richmond, VA

Senior Project Coordinator - Richmond, VA 

 

Centennial is a national leader in renovation, construction, and design-build services, with a national reach spanning from Florida to Alaska, with offices led by construction professionals sharing a common goal; to keep promises, honor commitments and exceed client expectations. Our performance is what has helped, and continues to help forge strong partnerships, which are strengthened over time.  

Driven by integrity and a long-standing culture of performance excellence, Centennial doesn’t just build structures – we transform spaces and create places. These are unique places for our clients to learn, teach, work, play, and heal. With 30 years of nationwide experience, on over $4 billion in diverse projects, we excel at making the impossible possible.  Centennial provides employees opportunities, both internally and externally, to further develop in their role, yet also grow into other roles, and even leadership positions.

 

The Role

 

The Senior Project Coordinator is responsible for the administrative functions of a construction project office that works many jobs simultaneously for a diverse group of construction clients. Accountable for the completion, routing, and maintenance of various project documents and other clerical correspondence, including the processing of all subcontractor forms and documents.

 

Qualifications:

• A minimum of 7 years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity; experience in the construction industry a plus but not required
• Ability to prioritize workload and to work independently with minimal supervision
• Must have strong math skills, knowledge of general accounting and bookkeeping processes desired
• Knowledge of subcontractor payroll practices with experience with LCPtracker desired 
• Must demonstrate a strong ability to:
  • Adapt and be flexible to frequent changes in a fast-paced work environment
  • Demonstrate integrity consistent with Centennial’s core values
  • Collaborate and work effectively in a team environment with people of various backgrounds and styles
  • Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
  • Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, Adobe, and BlueBeam

 

Responsibilities:

• Project Administration: Assist project team members in coordinating select project management tasks which may include reviewing project documentation, initial submittal review, logging and tracking; Liaison with Owner Representative on select portions of the work; Prepare forms for security access and form requirements; Type and send letters, memoranda, and reports as directed; Prepare minutes of project meetings; Coordinate and maintain physical and electronic project operations files; assemble closeout documentation; Answer telephones, route calls, and take messages; Route incoming and outgoing mail; Schedule appointments and meetings for project operations team; Verify accounting reports for accuracy; Input financial data and backup documentation into accounting systems.

 

• Office Support: Order and replenish supplies for office; Greet visitors and direct them to appropriate persons; Perform other administrative duties as needed; arrange for maintenance and repair of office equipment; Materials tracking & quality control coordination; Provide administrative support to the project office in accordance with standard operating procedures within Centennial’s Operations and Administrative Manual.

 

• Subcontractor Coordination: Prepare owner invoices and review subcontractor billings; Request subcontractor payments after invoice and supporting documentation is approved; Coordinate Subcontractor Communications; Obtain submittals from Subcontractors and Vendors; Act as Point of Contact to subcontractors on billing and procedural questions and provide Contracting Office with assistance as required; Review and distribute certified payrolls to subcontractor owners for process