Senior Office Assistant

Job Posting Title:

Senior Office Assistant

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Hiring Department:

Department of Medicine

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

May 02, 2025

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Position Duration:

Expected to Continue Until Jun 30, 2026

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Internal Medicine at the Dell Medical School is seeking a Senior Office Assistant. This is a temporary position with an end date of 6/30/2026.

Purpose

The Senior Office Assistant is responsible for accurately entering, updating, and maintaining data in various systems and databases. This role supports the administrative functions of the healthcare research enterprise by ensuring data integrity and facilitating efficient information.

Responsibilities

• Provides data entry functions for research projects.

• Enters patient, and financial data into electronic systems.

• Updates records with new information as needed.

• Verifies data accuracy and completeness.

• Organizes electronic files for easy retrieval.

• Maintains confidentiality of sensitive information.

• Prepares documents and reports.

• Coordinates meetings and appointments.

• Supports office operations and procedures.

• Collaborates with team members on data-related projects.

• Responds to inquiries regarding data accuracy.

• Participates in departmental meetings.

• Other duties as assigned.

Required Qualifications

High school graduation or GED, 1 year of relevant experience in data entry or administrative support. Professional verbal and written communication. Ability to anticipate needs and follow through with internal and external customers. Exceptional customer service skills, awareness, and phone etiquette. Knowledge of basic medical terminology and proficiency in basic math skills. Basic knowledge of MS Suite (Word, Excel) and use of a computer, printer, and fax machine. Ability to maintain and respect the confidential nature of medical information. Ability to use experience and judgment to plan and accomplish goals. Ability to read and interpret documents such as patient charts, safety rules, operating and maintenance instructions, and procedure manuals. Ability to function in a fast-paced environment and maintain flexibility according to the needs of the Center.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Associate's degree in Business Administration or related field. 3 years of experience in a healthcare setting. Demonstrated interest in medicine, preferably academic medicine.

Salary Range

$37,000+ depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions pre