Senior Information Management Analyst

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As a Senior Information Management Analyst, you will play a key role in embedding and assuring effective Information Management practices across project and operational environments.

Working within an Information Management Centre of Excellence, you will focus on governance, standardisation and the adoption of controls to ensure information is structured, trusted and fit for purpose throughout its lifecycle.

You will work closely with project and operations teams, functional leads and system owners to drive consistent ways of working across enterprise information management systems and improve Information Management maturity across the organisation.

As the Senior Information Management Analyst, you will:

• Assure adherence to Information Management policies, procedures and standards through audits, health checks and compliance reviews, identifying gaps and supporting corrective and improvement actions.
• Contribute to the development, implementation and continuous improvement of Information Management standards, policies, procedures, templates and governance guidance.
• Drive the rollout, adoption and embedding of Information Management practices and controls into day-to-day project and operational activities.
• Provide clear and authoritative Information Management guidance to stakeholders, helping improve IM maturity and ensuring standards and controls are applied consistently.
• Ensure information is effectively managed throughout its lifecycle, including metadata, classification, retention, review, approval and disposal requirements.
• Support information readiness for key project and operational milestones, including asset handover and commissioning.
• Support the alignment of structured data and documents across enterprise information systems, including EDMS, CMMS and collaboration platforms.
• Support structured information models and asset information requirements, including metadata, equipment tagging and information handover requirements where applicable.
• Identify data quality issues, information risks, areas of non-compliance and process inefficiencies, working with stakeholders to support remediation and continuous improvement.
• Support the definition, tracking and reporting of KPIs and metrics to measure Information Management adoption, data quality and governance effectiveness.
• Support the effective use of enterprise Information Management platforms including Assai, Maximo, SharePoint and wider Microsoft 365 applications.
• Support information and content migrations into approved enterprise platforms, including the identification and remediation of duplicate, obsolete, incomplete or non-compliant information.
• Develop and maintain user guidance, training materials and supporting documentation to encourage consistent Information Management practices and successful adoption.
• Work collaboratively with project teams, operational functions, system owners and other stakeholders to understand information requirements and translate governance requirements into practical ways of working.
• Contribute to Information Management service enhancements and wider continuous improvement initiatives.

Requirements

• Experience applying Information Management controls within project or operational environments, such as asset information, engineering data, information handover or document control processes.
• Experience supporting Information Management governance, compliance, assurance or data quality activities.
• Experience developing or maintaining Information Management guidance, standards, procedures, templates or governance documentation.
• Working knowledge of enterprise Information Management and document management platforms, including EDMS solutions, SharePoint and wider Microsoft 365 applications.
• Good understanding of the full information lifecycle and associated document and information control principles.
• Understanding of data quality management, metadata, classification and structured information.
• Experience identifying information gaps, quality issues or areas of non-compliance and supporting appropriate improvement actions.
• Strong stakeholder engagement and communication skills, with the ability to translate governance requireme