Senior Executive Assistant

Career Category

Administrative

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Senior Executive Assistant

Live

What you will do

Let’s do this. Let’s change the world. Amgen is looking for a multi-faceted and organized administrative professional to support the Vice President, senior management and staff of Digital Medicine

• Assist the Vice President and senior staff in scheduling and coordinating domestic and international travel arrangements including guest speaker visits, consultants, and candidate interviews. Provide assistance with the accurate completion of expense reports and reimbursement for visitors as needed.
• Support senior staff with their calendars, including the responsibility, as directed by the senior staff, to propose meetings (including large multi-site multi-media events), respond to meeting requests on behalf of the staff, and maintain departmental and functional calendars and vacation/travel schedules. Attend TD senior leadership team meetings to track minutes and actions.
• Coordinate and organize all on-site conferences and seminars hosted by digital medicine staff. This may include travel arrangements, accommodations for guests, conference room scheduling, catering, video or teleconferencing needs, and appropriate and timely announcements.
• Among other responsibilities, the Sr. Executive Assistant and team will be responsible for choice and logistics of venue, support for organizing committees, the development of abstract booklets, order necessary supplies, arrange for easel assembly, work with catering for refreshments, point of contact for banners, and staff the poster sessions on event days.
• Schedule and support cross-site video and teleconferences and work with AV technicians to ensure effective meeting presentations and communications.
• Provide basic staff support for Amgen’s business systems for onboarding/offboarding, IS tickets, Procure-to-Pay, staff moves, Time and Attendance, Compliance, etc.

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a strong collaborator with these qualifications.

Basic Qualifications:

• Associate’s degree and 4 years of Administrative experience

Or

• High school diploma / GED and 6 years of Administrative experience

Preferred Qualifications:

• 5+ years of experience in an administrative support role supporting large teams at different levels
• Supervisory or leadership experience
• Experience working in technology-based organizations
• Excellent organizational skills and ability to manage multiple people
• Detail-oriented
• Excellent travel and meeting planning skills
• Good external customer communication skills
• Strong Outlook, Excel, PowerPoint, OneNote and SharePoint Skills
• Excellent Time Management skills
• Ability to prioritize projects of greater urgency and importance
• Excellent Project management skills
• Calm under pressure
• Amgen experience
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Experience providing administrative support to remote staff
• Ability to work in a fast-paced environment
• Helpful, can-do attitude with a solution-oriented approach
• Discretion with proprietary information

Thrive

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

• Comprehensive employee benefits pac