Senior Event Project Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

Senior Event Project Manager

 

About the role
We are seeking a highly skilled Senior Event Project Manager to lead the planning, execution, and optimization of high-impact, complex events. This role requires a strategic thinker with excellent organizational skills who can manage multiple intricate projects simultaneously and has a deep understanding of event logistics. The ideal candidate will possess a creative, consultative approach, ensuring seamless coordination of timelines, budgets, vendors, and stakeholder expectations while delivering exceptional experiences.

 

As a Senior Event Project Manager you will

• Develop and manage detailed project plans, timelines, and budgets for large-scale events, including meetings, conferences, and incentive programs.
  • This role will manage the projects, not directly plan the events. 
• Collaborate with internal teams, leadership, clients, and external partners to align event strategies with business objectives, ensuring clear communication and client satisfaction.
• Manage relationships with vendors, venues, and service providers to ensure quality, cost-effectiveness, and smooth event execution.
• Oversee all aspects of event logistics, including Food and Beverage, production, transportation, and on-site management.
• Proactively identify potential challenges and develop risk mitigation strategies for seamless execution.
• Track event expenses, forecast costs, and ensure events are executed within budget while maximizing ROI.
• Act as a subject matter expert on creative event design and strategy, leading and mentoring event managers in a collaborative environment.
• Collect stakeholder feedback, analyze event success metrics, and optimize processes for future events.

 

You're good at

• Project management and planning, with a strong focus on logistics and creative event design.
• Communication and leadership, fostering strong relationships with stakeholders.
• Working in fast-paced, deadline-driven environments while maintaining a high level of detail.
• Utilizing event management and project management software effectively.

 

You might also have

• A degree in Hospitality, Event Management, or a related field.
• Strong Excel skills and experience managing complex budgets.
• Proficiency in SmartSheets, Monday.com, and Cvent Registration.

 

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