Senior Document Controller

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help them achieve their goals.

About the role:

Working as part of an established document control function, you will act as a key Document Control focal point for asset operations and engineering activities, taking responsibility for the effective control, coordination and lifecycle management of technical and engineering documentation.

This is a hands-on role suited to an experienced Document Controller who understands the demands of an operational engineering environment and is confident managing documentation through review, approval, as-built and close-out stages.

You will work closely with engineering teams, internal stakeholders and third-party suppliers, ensuring documentation is accurate, compliant, traceable and managed in accordance with agreed processes and standards.

As the Senior Document Controller, you will:

• Act as a Document Control focal point for asset operations and engineering activities, overseeing the control and coordination of asset documentation and deliverables.
• Manage technical and engineering documentation throughout its lifecycle, including review, approval, as-built and close-out activities.
• Coordinate asset document review workflows, ensuring documentation progresses through the required review and approval stages.
• Manage documentation received from third-party suppliers, ensuring it meets agreed document control requirements and standards.
• Carry out document compliance and quality checks across SharePoint/OpenText and PIMs 360, identifying and resolving discrepancies where required.
• Assign, coordinate and manage document and drawing numbering requests.
• Control the distribution and issue of asset documentation to internal teams and relevant third-party stakeholders.
• Coordinate and manage asset drawing mark-ups, ensuring changes are appropriately captured and controlled.
• Maintain accurate document registers, metadata, revision histories and audit trails.
• Support the ongoing lifecycle management of operational and engineering documentation.
• Provide guidance, support and training to users on document review workflows, systems and document management processes.
• Support system administration activities, helping to maintain system integrity, data quality and adherence to agreed processes.
• Work proactively with engineering and operational stakeholders to resolve document control issues and maintain effective information flows.
• Identify opportunities to improve document control processes, quality and consistency.

Requirements

• Strong experience in Document Control within energy, oil & gas, engineering or a similarly complex technical environment.
• Good working knowledge of Electronic Document Management Systems (EDMS), with experience of PIMs 360, SDx or comparable systems advantageous.
• Good understanding of engineering and design documentation, including technical documents and drawings.
• Experience managing engineering documentation through review, approval, revision, as-built and close-out processes.
• Experience coordinating document review workflows and working with engineering teams and third-party suppliers.
• Understanding of document numbering, revision control, metadata and document management best practice.
• Experience carrying out document quality and compliance checks across document management systems.
• Strong attention to detail with a structured, methodical and organised approach.
• Excellent communication and stakeholder management skills.
• Proactive and self-motivated, with the ability to take ownership, work independently and use initiative.

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible worki