Senior Coordinator, Admin (Hybrid)

Date Posted:

2023-11-09

Country:

United States of America

Location:

PW100: East Hartford 400 Main Street, East Hartford, CT, 06118 USA

Position Role Type:

Hybrid

Pratt & Whitney is working to once again transform the future of flight—designing, building and servicing engines unlike any the world has ever seen. And because transformation begins from within, we’re seeking the people to drive it. So, calling all curious. 

Come ready to explore and you’ll find a place where your talent takes flight—beyond the borders of title, a country or your comfort zone. Bring your passion and commitment and we’ll welcome you into a tight-knit team that takes our mission personally. Channel your drive to make a difference into shaping an organization and an industry that’s evolving fast to the future.

Innovation through diversity of thought. At Pratt & Whitney, we believe diversity of thought enables creativity, innovation, and a foundation for inclusion. By fostering an inclusive culture, we accept a shared accountability and responsibility to recognize, sponsor, coach, hire and promote talent equally. We welcome our employees to be their whole - best - selves at work because trust, respect and integrity, are a part of our DNA.

At Pratt & Whitney, the difference you make is on display every day. Just look up. Are you ready to go beyond?

Job Summary:

This position provides executive administrative support to the Executive Director, Military Engines Global Depot Operations, and the Executive Director, Military Engines Global Sustainment Services, and several other senior level leaders on the Sustainment Operations Team. You are a highly motivated, self-reliant, focused, and exceptionally organized individual who performs a wide range of administrative functions under minimal direction and exhibits a positive can-do attitude, sound decision-making and excellent problem-solving skills. You are resourceful, you anticipate needs before there is a problem, and you take initiative to find workable solutions.

Key Responsibilities:

• Performing administrative and clerical tasks with a high attention to detail; managing calendars while ensuring that scheduled meetings include detailed agendas and all necessary logistics are accommodated (i.e., meeting locations are appropriate for equipment needs); managing schedules to provide advance notice on important meetings to support appropriate preparation
• Screening/fielding incoming inquiries, scheduling requests, and effectively managing incoming and outgoing communications in an efficient and confidential manner
• Providing timely responses, as well as direct items to appropriate individuals for action and/or informational purposes; managing electronic distribution lists and organizational charts
• Managing confidential information and material on a regular basis; managing supplies for the department, ordering and organizing as necessary
• Processing and tracking of invoices
• Planning and arranging significant domestic and international travel, and processing and submitting expense reports in a timely manner; arranging catering for internal and external meetings
• Formatting of presentations and materials for various reviews; creating Word, Excel, and PowerPoint documents as required
• Developing Standard Work where applicable; supporting special projects and assignments as required
• Partnering with Military Engines Leadership and their Executive Administrative Assistants to establish clear communication and coverage for one another, as required

Basic Qualifications:

AA/AS degree with at least 6 years of relevant experience; or high school diploma with at least 10 years of relevant experience.

Preferred Qualifications:

• Demonstrated expertise with Office software suite (MS Office tools)
• Knowledge of PW business systems and toolsets (e.g., travel, time & attendance, personnel)
• Knowledge of PW problem-solving approach & continuous improvement principles (CORE)
• Demonstrated effectiveness in working across functions, organizations and all levels of management
• Degree in Finance, Accounting, Mathematics, Statistics, and Business fields is preferred

What is my role type?

In addition to transforming the future of flight, we are also transforming how and where we work. We’ve introduced role types to help you understand how you will operate in our blended work environment. This role is:

• Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. This means that the responsibilities of the job need to be performed onsite on a regular basis.

Candidates will learn more about role type and current site status throughout the recruiting proces