Senior Contract Administrator

POSITION SPECIFICATION

Position: Senior Contract Administrator

Department: Administrative Services

Reporting Relationship: Administrative Services Manager

COMPANY BACKGROUND

KFI Engineers is a recognized industry leader in facility infrastructure design and performance. Since 1996, our culture of collaboration and unique capabilities have allowed us to make a difference in the way infrastructure and processing projects are delivered.

Headquartered in St. Paul, MN, with numerous regional offices throughout the United States, and a team of hundreds of professionals, we offer opportunities to continue your career with mentorship programs, career growth support, and continued education. With KFI, we find a way to provide creative solutions to unique projects while providing the same care we would expect if we were the client. For more information about KFI Engineers and our culture, please visit www.kfi-eng.com.

POSITION OVERVIEW & RESPONSIBILITIES

The Senior Contract Administrator plays a key role in safeguarding our company's interests throughout the entire contract lifecycle. You will create and implement a comprehensive contract administration process, serve as the central point of contact for all contract matters to ensure appropriate compliance and effective risk management. This role offers the opportunity to provide internal training, mentor colleagues, and collaborate with legal counsel to deliver successful project outcomes.

Specific responsibilities will include, but not be limited to, the following:

• Create, implement and maintain a comprehensive company-wide contract administration process throughout the contract lifecycle.
• Serve as point of contact for all contract related issues.
• Maintain and implement contracts playbook.
• Review, comment and negotiate appropriate contract types and their terms and conditions, interfacing regularly with internal and external customers.
• Provide internal training, coaching and mentoring regarding contract administration, integrated within KFI’s project management process.
• Prepare contracts and contract documents, such as subconsultant agreements, AIA software, MSA’s, exhibits, amendments, change orders, NDA’s and COI’s.
• Coordinate with outside legal counsel for meeting scheduling, contract review, redlines and strategy.
• Direct the entry of contracts in the ERP software, scanning and archival of documents.
   

QUALIFICATIONS

Required

• Bachelor’s degree
• 5+ years construction and/or engineering contract experience 
• Experience drafting, writing and negotiating contracts
• Experience in building and maintaining a contracts administration program, policies and procedures.
• Detail oriented and ability to work with a high degree of accuracy
• Demonstrated ability to work independently and within established timeframes
• Enhanced organizational skills with the ability to work on multiple projects simultaneously
• Strong verbal and written communication skills
• Demonstrated ability to problem solve and synthesize information from multiple sources
• Ability to establish rapport and effectively advise all levels within the organization
• Ability to work with confidential data and maintain privacy
• Ability to professionally voice concerns and effectively deal with conflict
• Positive can-do attitude and continual learner
• Advanced Microsoft Office Suite skills

Preferred

• Experience using Contract Management (AIA) software, CRM and ERP software

Working Conditions

• Approximately 20% travel between office locations to deliver trainings, coaching and mentoring.  
• May require extended periods of time sitting at a desk or computer workstation.

 CORE BEHAVIORS

Accountable

• Demonstrates persistence in the achievement of goals.
• Acts with a sense of urgency.
• Takes responsibility for own actions.

Business Focus

• Demonstrates agility, adapts well to changes.
• Works well under pressure.
• Meets commitments to internal/external customers.

Project Execution

• Plans projects well, managing last-minute rushes and disruptions.
• Balances Spe