Senior Archivist

As a senior member of Vanguard’s evolving corporate Archives & Knowledge Management function, you'll play a key role in shaping sustainable processes to gather, curate, and maintain our historic records. You'll work closely with team members to ensure these materials are shared efficiently and effectively across the organization.

This role:

• Serves as a spokesperson and broadens awareness of the archives. Develops and implements effective strategies to increase awareness of Vanguard's archives and history.

• Manages and oversees relationships with vendors responsible for storing digital archival sources.

• Completes all aspects of archival collection processing, including accession, description, preservation and cataloging.

• Ensures the preservation of Vanguard’s archival resources and maintains appropriate security safeguards for the collection.

• Provides effective archival research services and content to the global Vanguard community.

• Improves end-to-end archival processes by applying current and evolving industry standards, while complying with relevant internal policies and external regulations.  Proactively records key corporate initiatives, organizational changes, policies, and procedures, and other important developments.

• Develops and strengthens working relationships with key stakeholders across the organization and in the industry to support the archives.

• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum five years related work experience.

• Undergraduate degree or equivalent combination of training and experience. Graduate degree preferred.

• Corporate archives experience desired; corporate records management familiarity useful

• Demonstrated capability for management of concurrent multiple projects

• Minimum of 2 years digital asset management experience or comparable; familiarity with common tools and asset ingest, export, metadata creation, and user rights management. Knowledge of Preservica.

• Knowledge of various metadata best practices and schema, including Dublin Core preferred.

• Excellent written and oral communications skills essential

At Vanguard, we're different by design. Since our founding in 1975, we set out to take a stand for our investors. To create a company that puts them at the center of what we do and inspire our crew to work on their behalf. Simply put—at Vanguard, we don't just have a mission. We're on a mission. 

Whether we're helping to drive client outcomes, leveraging emerging technology, or implementing strategy, our mission drives us forward. Imagine your future here.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.