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Senior Administrative Associate - RDSPD
Support FBISD SchoolsSugar Land, United Statesfull_timeVerifiedPosted 6 Nov 2025
About the role
Senior Administrative Associate - RDSPD - (250002DW)
The Senior Administrative Associate T1 will perform highly responsible secretarial and confidential administrative work with a purpose towards conserving the time of their leader(s) while maintaining a high level of confidentiality. A significant portion of the work will be in support of the work done by the leader related to Title I compliance and programming. The incumbent may be expected to maintain the department's monthly budgets, verify purchase orders and prepare contracts, reports and correspondence. The incumbent will also serve as the absence verifier for the department. The incumbent requires a broad knowledge of the organization and regulations affecting the school system and the ability to interact effectively with top level officials.
To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
Description
Job OverviewThe Senior Administrative Associate T1 will perform highly responsible secretarial and confidential administrative work with a purpose towards conserving the time of their leader(s) while maintaining a high level of confidentiality. A significant portion of the work will be in support of the work done by the leader related to Title I compliance and programming. The incumbent may be expected to maintain the department's monthly budgets, verify purchase orders and prepare contracts, reports and correspondence. The incumbent will also serve as the absence verifier for the department. The incumbent requires a broad knowledge of the organization and regulations affecting the school system and the ability to interact effectively with top level officials.
Position Description
Essential Duties and Responsibilities
Budget & Contract Management
- Prepare requisitions, vouchers, budget forms and other payroll and financial data and submit for supervisors’ approval
- Prepare and reconcile detailed financial records and requests for payment
- Maintain monthly budget for the department
- Gather and compile data for inclusion in the yearly budget
- Process and submit requisitions and purchase orders with accuracy
- Prepare contract documents to execute agreements and submit to supervisor for approval
- Process student/financial management data
- Support departmental procedures designed to support/monitor compliance with Title I requirements
- Compile data for reports and gather and interpret information from appropriate sources
- Prepare reports and presentation in packets including graphs and charts
- Compile and prepare reports of financial and statistical data
- Prepare and distribute Department Newsletter
- Assist with compiling data for questionnaires
- Compose routine correspondence, newsletters and other communications
- Assist with Title I correspondence to designated campuses
- Review and prepare reports about Title I compliance documentation
- Review all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature
- Maintain supervisor(s) calendar, coordinate meetings and conferences, scheduling time and place, and notifying attendees
- Prepare replies to general requests and routine letters on various matters for the supervisor’s signature
- Screen supervisors telephone calls and mail, personally responding to those that can be handled, and forwarding the remaining to supervisor with pertinent information
- Act as the absence verifier and reconcile department absences
- Process and maintain payroll files for payroll and supplemental pay
- Verify purchase orders
- Maintain and reconcile purchases used with district credit card (P-Card)
- Serve as back-up for others as needed
- Process and maintain job postings and associated paperwork in support of assigned summer school programs and the Accountability, Assessment, and Compliance team
- None
Qualifications
Qualification RequirementsTo perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
- High School diploma or GED
- Associate's degree preferred
- Minimum of 3 years of Clerical/secretarial experience, preferably in an educational office environment
- Proficient in the use of compu
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