Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant. This is a hybrid role available in Horsham, PA.

This position will require 3 days in-office and 2 days remote.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Sr. Administrative Assistant provides high‑level administrative and operational support to the Directors of Marketing for both Bladder and Prostate, ensuring the efficient management of daily priorities, communication flow, and organizational initiatives. This role requires excellent judgment, strong organizational skills, and the ability to manage sensitive information while coordinating across global teams and multiple stakeholders.

Key Responsibilities

Provides administrative support including meetings management, team management, travel & expenses, reporting, and communication management for the directors and the marketing teams.

Meetings Management:

• Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)
• Meeting conflict resolution & highlight urgent / immediate requests
• Coordinating interviews & 1:1’s
• Staff (Direct Reports) and Team Meetings
• Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.
• Assist with any documents required for key meetings and proactively obtain information required for meetings (i.e. presentations, pre-reads)
• Provide hospitality support, including greeting guests and managing catering setup and cleanup to create a welcoming, organized meeting environment.

Team Management:

• Handles confidential matters requiring discretion and judgment
• On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work
• Maintain organization charts and distribution lists
• Plan and execute team building events and celebrations for life events and key business milestones to strengthen team cohesion and culture.
• Coordinate gifts for team life events to reinforce a culture of recognition and support.
• Collaboration/coordination with other admins
• Assist in printing, copying, scanning, filing or destroying documents or mail
• Maintains office environment

Travel & Expenses:

• Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train
• Process expense reports, including receipt management
• Oversee interview logistics and related travel coordination
• Coordinate PharmD travel and reimbursement processes,
• Manage Corporate Meeting Card (CMC) activit