Senior Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Caterpillar's Building Construction Products (BCP) division is seeking 2 exceptional Senior Administrative Assistants to provide support to multiple leaders within the division. The ideal candidates will be highly organized, detail-oriented, and capable of managing complex schedules and tasks efficiently. These roles involve extensive calendar management, international and domestic travel scheduling, visa coordination, and expense book reconsolidation as well as maintaining professionalism and confidentiality. One position will be based in Cary, NC and the other in Clayton, NC. The Cary position will support 3 VPs and the Clayton position will support 2 VPs and both facilities in Clayton.

What You Will Do:

• Assist executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations. 

• Coordinate and execute of all aspects of domestic and global travel including flights, ground transportation, hotel, visas and other elements as required. 

• Complete, reconcile and submit expense books. 

• Maintain calendars including the scheduling and rescheduling of meetings. 

• Collect and consolidate division-wide efforts. 

• Event coordination including meeting room reservations, meals, guest speakers and other logistics as needed. 

• Create employee meeting agendas and slides. 

• Order and manage supplies, customer and employee recognition items and tools necessary to perform our work. 

• Perform additional duties as assigned, demonstrating a willingness to stay updated on the latest administrative methods and technology.

What You Have:

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. 

• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. 

• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. 

• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change. 

• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. 

• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. 

• Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Knowledge of office administration systems – Microsoft Office Suite, Concur Travel and Expense, CIBT and UPS Campus Ship. 

Top Candidates Will Also Have: 

• Previous administrative, human resource or customer service experience

• Experience supporting multiple senior leaders 

Additional Info:

• We are hiring 2 positions

• This position requires the candidate to work onsite five days a week in the respective location (Cary or Clayton).

• Domestic relocation assistance is NOT available for this